Project Coordinator

Project Coordinator — Chicago, IL

Full-time | Monday–Friday | 8:30am–5:00pm

Office-based | Permanent position

Keep Projects Organised and Teams Connected

Successful projects depend on people having the right information, clear deadlines, and a reliable process for getting work done. We're looking for a Project Coordinator in Chicago, IL to help organise project activities, maintain progress records, and ensure tasks are followed through from planning to completion.

This role is ideal for someone who enjoys coordinating moving parts, communicating with different teams, and keeping work on schedule. You'll support project managers and colleagues by tracking deliverables, arranging meetings, maintaining documentation, and helping resolve everyday coordination challenges.

What You'll Be Responsible For

• Maintain project schedules, trackers, timelines, and milestone records.
• Coordinate meetings, prepare agendas, record action points, and distribute follow-up notes.
• Gather progress updates from team members and keep project information current.
• Follow up on outstanding tasks to help ensure deadlines are met.
• Organise project documents, reports, presentations, and shared files.
• Coordinate communication between departments and relevant stakeholders.
• Help monitor project deliverables and flag delays or missing information.
• Assist with resource planning, scheduling, and day-to-day project administration.
• Prepare status updates and supporting reports for project meetings.
• Track changes to project requirements and ensure relevant records are updated.
• Help identify workflow issues and communicate them to the project manager.
• Support project reviews by organising feedback, documentation, and completion records.

What We're Looking For

We're looking for a dependable, detail-oriented person who can keep information organised and communicate clearly when priorities change.

• Strong organisational and time-management skills.
• Clear written and verbal communication.
• Ability to manage several tasks and follow up on deadlines.
• Good attention to detail and accurate record-keeping.
• Comfortable using spreadsheets, calendars, presentations, and office software.
• Confidence coordinating with colleagues across different departments.
• A proactive approach to resolving routine problems.
• Previous experience in project coordination, administration, operations, or office support is beneficial.
• Familiarity with project management tools is an advantage.

If you're organised, enjoy bringing structure to busy projects, and take pride in helping teams deliver work on time, we'd like to hear from you.

Apply today to be considered for the Project Coordinator position in Chicago, IL.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.