Office Assistant I/II (Recreation Department)

Office Assistant I/II

Help build a stronger community! The Recreation and Community Services Department is seeking a friendly, organized and detail-oriented Office Assistant I/II. Serve as the welcoming first point of contact for our Community Center, managing front-desk operations, program registrations, and public inquiries.

Example Of Duties

• Provide front desk customer service in the Recreation and Community Services Department, responding to email, in-person and telephone requests for information and services and directing patrons to appropriate departments and/or facilities.
• Accept and process payments for class registration and facility rentals using specialized recreation software (CivicRec).
• Process and create invoices, purchase orders, check requisitions and refunds.
• Reconcile cash, credit card and check payments.
• Open, sort and distribute mail.
• Process recreation program and facility deposits, invoices, petty cash balances, payments, purchase orders and accounts payable transactions using specialized finance software (New World Systems).
• Type general correspondence, reports and forms.
• Perform general data entry to maintain accurate records and files.
• Prepare and proofread a variety of forms, memoranda, correspondence, reports, records, and marketing materials.
• Copy, collate, staple and bind a variety of materials, prepare bulk mailing and labels.
• Inventory and maintain office supplies.
• Perform other related duties as required.

Typical Qualifications

Experience and Education:

• Two years of experience involving extensive public contact. Previous employment experience with a public agency is highly desirable.
• A high school diploma or G.E.D.

Supplemental Information

A resume is required . Failure to include a resume with the online application will result in disqualification from the selection process.