executive assistant / craft service manager

Job Description

Company Description Parabolic NY is a full-service audio production facility for film and television located in Manhattan, New York. The studio brings sound editorial, ADR recording, Foley recording, and mixing together under one roof to streamline the production process. By housing all essential audio technologies and services in a single space, Parabolic NY offers efficient collaboration for creative teams. The facility supports a wide range of projects, providing professional, end-to-end audio solutions for clients across the New York City Metropolitan Area.

Role Description The Executive Assistant / Craft Service Manager is a full-time, on-site role based in the New York City Metropolitan Area. This position supports senior leadership with calendar management, scheduling, correspondence, travel coordination, and preparation of documents and reports. The role also oversees craft services, including ordering and stocking food and beverages, managing kitchen and lounge areas. Daily responsibilities include coordinating meetings and sessions, greeting visitors, maintaining office organization and liaising with clients. . The person in this role will collaborate closely with post-production teams to anticipate needs, maintain a welcoming environment, and ensure smooth studio operations.

Qualifications

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• Candidates should possess strong administrative and organizational skills, including calendar management, scheduling, document preparation, and attention to detail.
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• Candidates should possess excellent communication and interpersonal skills to interact professionally with clients, crew, vendors, and internal team members.
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• Candidates should possess experience in facilities or office coordination, including managing supplies, craft services, and maintaining clean, functional common areas.
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• Candidates should possess sound problem-solving skills and the ability to prioritize tasks in a fast-paced production environment.
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• Candidates should possess proficiency with common office software and tools (e.g., email, spreadsheets, word processing, shared calendars).
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• Relevant experience in film, television, or audio production environments is beneficial.
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• A high school diploma or equivalent is required; additional education or training in administration, hospitality, or media production is a plus.
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• Ability to work on-site full-time in Manhattan, including occasional early, late, or weekend hours as production schedules require.
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