Executive Assistant II

divh2Executive Assistant II/h2pTexas Cyber Command is the newest state agency, established to safeguard the State of Texass digital infrastructure, data, and critical systems through proactive defense, rapid response, and strategic innovation. As we continue to scale the organization, we are seeking an Executive Assistant who can perform highly complex professional executive assistance work supporting the TXCC Chief (the agency head) and other executive leadership, as assigned. In this position, work involves coordinating high-level administrative operations, managing sensitive and confidential information, preparing and routing communications, maintaining schedules and priorities, and serving as a professional point of contact with agency staff, government officials, external partners, and other high-level contacts. The ideal candidate is able to work under minimal supervision, with extensive latitude for initiative and independent judgment./ppEssential Job Duties/pulliCalendar, Meeting, Travel, and Expense Coordination/liliExecutive Administrative Support/liliExecutive Communications, Correspondence, and Public Contact/liliAdministrative Practices, Office Operations, and Team/Project Assistance/li/ulpQualifications/pulliMinimum Qualifications/liliGraduation from an accredited four-year college or university with major coursework in business administration or related field, or Four (4) years of progressively responsible experience performing advanced administrative or office management work, including administrative or executive-level support to executive, upper management, or project management staff./liliAcceptable Substitutions/liliRelevant education and/or experience may be substituted for one another on a year-for-year basis./liliPreferred Qualifications/liliExperience providing administrative support in a State of Texas agency./liliKnowledge, Skills, and Abilities/liliKnowledge of modern office practices, procedures, communications, equipment, and administrative support methods./liliKnowledge of State of Texas administrative procedures, methods, principles, practices, and applicable legislative or legal protocols./liliKnowledge of accepted business practices and procedures, including applicable rules, regulations, policies, and agency administrative processes./liliKnowledge of basic cybersecurity terms, concepts, and practices related to the use of office technology, records, communications, and confidential information./liliSkill in the use of computers, standard office equipment, and applicable software necessary to perform work assignments, including Microsoft Office, word processing, spreadsheets, presentations, and related business applications./liliSkill in preparing, reviewing, proofreading, formatting, editing, and tracking written documents, including business correspondence, memoranda, reports, agendas, presentations, and related materials./liliSkill in using proper business English, grammar, spelling, punctuation, formatting, and business terminology in verbal and written communications./liliSkill in coordinating work assignments, managing concurrent tasks, organizing priorities, solving problems, analyzing and preparing pertinent data, and producing accurate work under deadlines./liliAbility to communicate effectively, clearly, concisely, courteously, tactfully, and diplomatically with agency leadership, staff, state leadership, members of the legislature, and internal and external customers./liliAbility to exercise sound judgment, discretion, professionalism, punctuality, and confidentiality in handling sensitive information, high-level administrative matters, and executive office communications./liliAbility to effectively interpret policies, procedures, and regulations and provide routine guidance to others regarding established administrative processes./liliAbility to work independently and as part of a team; establish and maintain effective working relationships; support a cohesive team environment; follow and convey oral and written instructions; and work under pressure or a flexible schedule, including overtime, evenings, and weekends when necessary./liliWorking Conditions/liliRequired to work 8 hours per day, 5 days per week/liliWorks primarily in a standard office environment/liliFrequently uses personal computers, copiers, printers, telephones, and other standard office equipment/liliFrequently works under deadlines, time-sensitive conditions, and competing priorities/liliFrequently works as a member of a team and in direct contact with agency staff, executive leadership, external customers, and other stakeholders/liliFrequently works extended hours, including nights, weekends, early mornings, or other non-standard hours as needed/liliOccasionally bends, stoops, lifts, carries, or moves office supplies, files, equipment, or related materials/li/ul/div