Office Administrator

Make an Impact with Healthcare Technology Jobs That Matter

The Office Administrator covers a wide range of HR and office administrative functions. This role will support the back-office functions of the People & Organization team in North America, provide office administrative functions critical to the smooth operations of the North American Headquarters and Technology Center, as well as assist with travel and expense reporting.

Make an impact

• Provides a high-level of customer service to employees, as well as to external guests and customers
• Responsible for supporting the day-to-day operations of the P&O function and ensuring employee records, HR processes, and compliance activities are handled accurately and efficiently.
• Ensure data accuracy and confidentiality of employee information.
• Prepare new hire paperwork and employment documents
• Schedule interviews and coordinate candidate communications
• Track required training and certifications
• Schedule meetings, training sessions, and HR events
• Greet and direct guests and employees
• Receive and distribute deliveries
• Maintain and operate mail meter
• Post outgoing mail
• Facilitate office supply and maintenance requests
• Manage meeting room set-up, including catering deliveries, clean up after meetings
• Perform weekly and monthly employee/loaner badge audit
• As requested, run badge reports for our office locations
• First Aid Kit Audit
• Assist with catering for new hire lunches, meetings and department requests
• Maintain kitchen/lunchroom and small kitchen areas in office, keep tidy and ensure there are standard items available for restock
• Maintain security by following procedures
• Participate in planning and execution of evacuation procedures
• Support employee events as needed
• Assist P&O team with project work when needed
• Act as backup for corporate Travel Manager, book employee, new hire and candidate travel as requested.
• Monitor and validate expense reports
• Monitor traveler compliance, including identifying and making recommendations to address non-compliant travelers and unenforced policies
• Assist with immigration requests, visa assistance for recruiters and travel manager
• Perform other duties, as assigned.

What you need to succeed

• High School Diploma or equivalent
• 2+ years of customer service experience
• Professional and friendly attitude
• Use discretion and maintain confidentiality regarding sensitive data
• Attention to detail and strong organizational skills
• Willingness to help others when requested
• Knowledge of MS Office Suite
• Strong written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with ability to prioritize
• Punctual with strong attendance history

Desirable, but not Essential:

• Hands-on experience with office equipment; printers, coffee brewers, etc.
• Experience with Concur and SAP a plus

Salary range for this position is $45,000 - $53,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).

Equal Opportunity Employer

Swisslog Healthcare is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, status as a protected veteran, or any other applicable status protected by federal, state or local law.

Swisslog’s FMLA policy can be found at:

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources at View email address on us.fitly.work

Our Vision: Lead Change for Better Care

Swisslog Healthcare empowers hospitals and healthcare facilities with advanced pharmacy and transport automation solutions that streamline medication management and support clinical workflows. With over 1,200 dedicated employees serving more than 3,500 health facilities worldwide, we’re committed to improving patient safety and giving healthcare professionals more time for what matters most: caring for patients. Join us in shaping the future of healthcare.