Accounts Payable Specialist

Position Overview

Critchfield Mechanical Inc., a leading mechanical contractor serving the Bay Area, is seeking a detail-oriented and experienced Senior Accounts Payable Specialist to join our growing team. This role is critical in supporting our financial operations, ensuring timely and accurate processing of high-volume invoices, and maintaining strong relationships with vendors and project teams.

The ideal candidate brings solid experience in construction accounting , including job cost coding, subcontractor payments, and lien waiver management, along with a strong understanding of accounting best practices.

Key Responsibilities

• Manage full-cycle accounts payable processes, including invoice receipt, coding, approval routing, and payment processing
• Review and verify vendor invoices for accuracy, proper documentation, and compliance with contract terms
• Accurately code invoices to general ledger accounts and job cost codes specific to construction projects
• Process subcontractor invoices, including tracking and verifying lien waivers, insurance compliance, and contract requirements
• Coordinate weekly check runs, ACH, and wire payments while ensuring adherence to payment terms
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain organized and audit-ready AP files, including digital records
• Collaborate with project managers, estimators, and procurement teams to resolve invoice and cost issues
• Assist with month-end close, including accruals and AP reporting
• Support year-end audits and provide documentation as needed
• Continuously identify opportunities to improve AP processes and internal controls

Qualifications

• 5+ years of accounts payable experience , with at least 23 years in the construction industry
• Strong understanding of job costing, subcontractor billing, and construction compliance requirements
• Experience with ERP/accounting systems (e.g., Sage 300/CRE, Viewpoint Spectrum, or similar construction accounting software preferred)
• Proficiency in Microsoft Excel and accounting software
• Knowledge of lien waivers, retention, and progress billing processes
• Excellent attention to detail and organizational skills
• Ability to manage high-volume workloads and meet deadlines in a fast-paced environment
• Strong communication skills and ability to work cross-functionally

Preferred Qualifications

• Experience working with mechanical or specialty contractors
• Familiarity with union payroll or certified payroll processes (a plus)
• Associates or Bachelors degree in Accounting, Finance, or related field preferred

Compensation & Benefits

• Comprehensive benefits package (medical, dental, vision)
• 401(k) with company match
• Paid time off and holidays