Accounting Clerk

Job Description

Job Description

This role is ideal for an early-career professional who enjoys working with data, learning new technologies, and improving business processes. The Payment Specialist will play a key role in maintaining payroll and accounts payable functions while helping leadership access meaningful financial and operational information.

Reporting to the Chief Financial Officer and working closely with Human Resources, this individual will serve as a trusted resource for employees, support core business operations, and help maximize the effectiveness of the organization's financial systems.

Key Responsibilities

Payroll Administration

• Manage the end-to-end payroll process, including employee record maintenance, updates to payroll information, tax withholding changes, compliance requirements, and payroll processing.
• Ensure payroll data remains accurate and compliant with applicable federal, state, and local regulations.

HRIS & ADP Management

• Serve as the primary administrator for ADP Workforce Now.
• Maintain employee data, support system enhancements, and promote efficient utilization of platform capabilities.

Benefits Reconciliation

• Monitor and maintain benefits tracking records.
• Partner with HR to ensure payroll deductions, benefit enrollments, and accounting records remain aligned and discrepancies are promptly resolved.

Accounts Payable Operations

• Oversee the full accounts payable cycle through Bill.com.
• Process vendor invoices, apply appropriate coding, route approvals, and coordinate timely payment processing.

Reporting & Data Analysis

• Compile, organize, and analyze financial and operational data from various sources.
• Prepare reports and dashboards that support informed decision-making across the organization.

Employee Support

• Act as a resource for employees by responding to payroll, benefits, and payment-related questions.
• Provide timely, professional assistance while maintaining a high level of customer service.

Vendor Relations

• Maintain strong relationships with vendors and external partners.
• Investigate billing concerns, research payment inquiries, and resolve discrepancies in a timely and professional manner.

Required

• Bachelor's degree in Business, Finance, Accounting, Data Analytics, or a related field preferred.
• Recent graduates and candidates with 0-2 years of relevant experience, including internships, are encouraged to apply.
• Strong proficiency in Microsoft Excel and Google Sheets, including pivot tables and advanced formulas.
• Excellent attention to detail and organizational skills.
• Demonstrated initiative and ability to work independently.
• Strong analytical and problem-solving abilities.
• Effective interpersonal and communication skills.
• Ability to quickly learn new software platforms and thrive in a technology-focused environment.

Preferred

• Experience with ADP Workforce Now, Bill.com, Blackbaud Financial Edge NXT, or Sage Intacct.
• Prior experience working in nonprofit, educational, or mission-driven organizations.