Office Manager

The Office Manager will oversee the day-to-day administrative, facilities, and operational functions of the Wandercraft’s Miami hub in Coral Gables. This is a hands-on, highly visible role for someone who thrives on variety and team collaboration. You’llwork closely with a team of physical therapists, clinical specialists, and field service specialists, and no two days will look quite the same. One day might involve coordinating with vendors and building maintenance, the next might involve supporting HR onboarding, patient-facing logistics, or event planning. You’ll be anintegral part of the team,building a collaborative and inclusive environment for staff, patients, customers and visitors. We’re looking for someone highly organized and proactive, who will take ownership of office operations. This role requires in person work at our Miami hub in Coral Gables Monday through Friday. You’llreport to theOperations & Office Manager, based in NYC. The Office Manager will be in charge of (non-exhaustive list): General Responsibilities Support Sales and clinical specialists hostoffice meetings with patients, partners and customers Support day-to-day management of the “Walk In Miami” physical therapy center, including scheduling patients andcoordinating calendars Handle mail, deliveries, and general office logistics Answer telephone calls and emails and direct them to relevant staff Monitor office supplies and orderstationery, furniture, appliances and electronics as needed Support new employees’ onboarding by coordinating with managers and IT toorganize onboarding essentials (phone line, laptop, keys, access pass, etc.) Report onofficeoperationsto theOperations & Office Managerand collaborate on ways to improve office processes Work closely withFinance and the Operations & Office Manager to create and track the office expense budget Assist with managingvendor invoices, routing them to the right stafffor approval Foster a strongoffice culture and an inclusive patient and customer communityby organizing team-building activities and internal and external events Source and manage relationships with external vendors,such as HVAC, electrical, building management, andinternet, to ensure seamless day-to-day office operations. Negotiate vendor contractswhere there’s an opportunityto save costs Build and maintain relationships with external stakeholders, such as event attendees, partners, and local organizations to enhance community engagement and expand the reach of in-office events Diploma: Bachelor degree Experience: 2+ years of experience in office management, operations, or administrative coordination (healthcare, medical device, or clinical setting a plus) Required Skills Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks - Autonomous levelOrganization and the ability to multitask to complete a wide variety of tasks - Expert levelAbility to adapt to new tasks as company or office needs evolve - Autonomous levelStrong interpersonal skills to interact positively with all employees - Expert levelLeadership ability to manage challenges - Autonomous levelAttention to detail to ensure tasks are completed thoroughly and correctly - Expert levelStrong organizational skills with the ability to juggle multiple workstreamsExcellent written and verbal communication skillsBilingual (English/Spanish) would be a plus Type of contract: At Will Benefits:Medical, Vision & Dental plan premium covered up to 80% by the company401(k)4 weeks PTO Starting Date: ASAP Location: Wandercraft Inc.255 Alhambra Circle, Suite 150,Coral Gables, FL 33134 /Full-time on site #J-18808-Ljbffr Wandercraft