Administrative Specialist

Job TitleAdministrative SpecialistJob DescriptionThe incumbent manages the procurement and associated contracts for the service line. Major duties include, but are not limited to:Manages the procurement and associated contracts for the service linesCoordinates with the service line supervisors and program managers to gather all required information necessary for preparation of procurement/contract documentsTracks budget and contract documentsEnsures timely certification of IPPS invoicesMaintains or assists in maintaining all service and equipment contract procurements above the current micro-purchase threshold as stipulated in Federal Acquisition Regulations.Analyzes existing contract vehiclesCoordinates with the Business Manager to implement policies, procedures and necessary controls to ensure an effective procurement process.Responsible for preparing or assisting in the preparation of procurement packages to include all necessary paperwork.Prepares complete procurement packages for submissionMonitors risk management strategies to address areas of concern or potential gaps/lapses.Controls contractual, financial, and technical aspects of procurement/contract through all phases of the process.Works with the Contracting Officer to resolve protests, claims, and Contractor performance issuesProvides written guidance on evaluation standards for solicitations and technical evaluation committeesPerforms other related duties as assigned.Work Schedule: Monday- Friday, 7:30am- 4:00pmTelework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process.Virtual: This is not a virtual position.Position Description/PD#: Administrative Specialist/ PD016440Relocation/Recruitment Incentives: Not AuthorizedCritical Skills Incentive (CSI): Not ApprovedPermanent Change of Station (PCS): Not Authorized