Office Manager

Scion Staffing has been engaged to conduct a search for an Office Manager for our partner, a well-established private healthcare practice dedicated to providing compassionate, high-quality patient care in a welcoming and supportive environment. This is a full-time, onsite position in Calabasas, CA .


POSITION OVERVIEW:


The Office Manager will play a central role in ensuring smooth daily operations while creating an organized, professional, and welcoming experience for patients. This position oversees administrative workflows, scheduling, patient coordination, billing support, compliance, and front-office operations while working closely with clinical leadership and a collaborative support team. The ideal candidate brings strong healthcare administration experience, excellent judgment, and the empathy and discretion needed to support patients in a confidential care environment.


PERKS:

• Competitive $100,000 annual salary
• 401(k) retirement plan
• Stable, full-time opportunity with an established private healthcare practice
• Collaborative, supportive, and patient-centered work environment
• Opportunity to take ownership of office operations and make a meaningful impact on both the patient and team experience

RESPONSIBILITIES:

• Oversee daily practice operations, including scheduling, patient intake and flow, check-in/check-out processes, records, and administrative workflows.
• Coordinate medication-related administrative processes, including prescription and refill requests, prior authorizations, secure documentation, and applicable regulatory requirements.
• Maintain compliance with HIPAA, patient confidentiality requirements, practice policies, and applicable state and federal healthcare regulations.
• Support and coordinate front-office staff, workflows, training, and day-to-day priorities to promote efficient and consistent operations.
• Manage billing processes, office records, supplies, equipment, and practice management systems while maintaining accurate and organized documentation.
• Communicate professionally and compassionately with patients, staff, and external partners while providing administrative support that enables efficient clinical operations.

QUALIFICATIONS:

• Experience supporting office operations within a medical, behavioral health, specialty healthcare, or similar patient-care environment.
• Strong knowledge of medical office administration, scheduling, patient privacy, HIPAA requirements, and confidential records management.
• Experience supporting medication-related administrative workflows, such as prescription coordination, refills, prior authorizations, and related documentation.
• Strong organizational, communication, customer service, and problem-solving skills with the ability to manage multiple priorities with accuracy and discretion.
• Proficiency with office technology and practice management systems; experience with SimplePractice and familiarity with CURES or similar healthcare compliance systems is a plus.

COMPENSATION AND BENEFITS:


This full-time position offers an annual salary of $100,000 and includes a 401(k) retirement plan . This is an onsite opportunity in Calabasas, California, offering the chance to join an established, collaborative healthcare practice and play an integral role in supporting exceptional patient care and efficient day-to-day operations.


HOW TO APPLY:


For immediate consideration, please submit your resume here!


ABOUT OUR SEARCH FIRM:


Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.


Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.