Administrative Assistant - Legal / Regulatory Support

Location: Malden, MA Job Description We are seeking a detail‑oriented Legal Administrative Assistant to provide administrative and clerical support within a legal/regulatory environment. This role involves handling communications, managing documentation, and supporting magistrates on rate‑setting cases while ensuring professionalism, accuracy, and confidentiality. Key Responsibilities Respond to telephone, mail, and electronic inquiries from lawyers, paralegals, and state agencies in a professional and timely manner. Communicate effectively with internal and external stakeholders, ensuring clear and respectful interactions. Provide administrative support to magistrates on rate‑setting cases. Manage and organize large volumes of documents, including filing, scanning, photocopying, and faxing. Process incoming and outgoing mail, including sorting, stamping, and distribution. Handle correspondence and maintain accurate records in compliance with internal procedures. Support daily office operations and assist with additional administrative tasks as needed. Required Qualifications High School Diploma or equivalent. Minimum 2–4 years of administrative or clerical experience. Strong communication, writing, and organizational skills. Proficiency in Microsoft Office (Word and Excel). High attention to detail and ability to manage multiple tasks. Ability to work independently and in a team environment. Preferred Qualifications Experience as a Legal Assistant, Paralegal, or Court/Legal Office staff. Prior experience working in a government or regulatory environment. #J-18808-Ljbffr