Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy manufacturing environment in Austin, Texas. This contact to permanent position is ideal for someone who brings strong payables knowledge, dependable communication, and the ability to stay organized while managing a high volume of transactions. The person in this role will help keep vendor payments accurate, timely, and aligned with financial controls while working closely with internal teams and external partners.
Responsibilities: • Process vendor invoices from receipt through entry, confirming details are complete, accurate, and consistent with company guidelines. • Compare invoices against purchase orders and receiving records to ensure payments are properly supported before approval. • Investigate billing mismatches and coordinate with purchasing, receiving, and other departments to resolve issues quickly. • Prepare and record vendor payments through methods such as check runs, ACH, and wire transactions according to established schedules. • Maintain well-organized accounts payable files and supporting documentation to assist with audit readiness and compliance needs. • Reconcile vendor statements and accounts payable activity on a regular basis, helping ensure balances are current and accurate. • Contribute to month-end close activities by reviewing payables data and supporting account reconciliations and reporting. • Assist with regulatory and internal compliance tasks, including vendor tax documentation and 1099 preparation. • Track open invoices and aged payables, providing updates and insights that support cash flow visibility and payment planning.• High school diploma or equivalent required; additional education in accounting, finance, or a related discipline is preferred.
• At least 1 year of experience in accounts payable or a closely related accounting support position.
• Working knowledge of accounts payable processes, including invoice coding, account matching, and payment processing.
• Experience handling check runs and electronic payments such as ACH with a high level of accuracy.
• Familiarity with accounting software and strong Microsoft Excel skills for tracking, review, and reconciliation tasks.
• Clear communication skills and a reliable, team-oriented approach when working with vendors and internal stakeholders.
• Ability to manage multiple priorities in a fast-paced setting while maintaining attention to detail and consistent follow-through.
• Manufacturing industry exposure or experience supporting inventory-related invoices is a plus.