Staff Accountant I

Staff Accountant I

Guadalupe Centers Charter Schools (GCCS) serves more than 1,600 students from PreK–12 and is a free, open-enrollment public charter school system located in Kansas City, Missouri. Over 97% of our students identify as Latinx, and many are bilingual or English learners. Our network includes Guadalupe Centers Elementary School, Guadalupe Centers Middle School, and Guadalupe Centers High School.

GCCS grew out of Guadalupe Centers' educational programs — part of the longest continuously operating agency serving the Latinx community in the United States since 1919. Our deep community roots shape our mission: to prepare all students academically, socially, and emotionally for college, career, and life success.

Position Summary

The Staff Accountant I provides transactional accounting and operational support to ensure the accurate and timely processing of financial information. This role is responsible for accounts payable activities, accounts receivable and cash receipt processing, purchase order administration, routine reconciliations, payroll support functions, and maintenance of financial records. The position operates within established policies, procedures, and internal control frameworks to support the integrity, accuracy, and audit readiness of the organization's financial records.

Duties/Responsibilities

• Verify purchase orders, supporting documentation, and proper general ledger coding prior to payment processing.
• Process requisitions and convert approved requisitions into purchase orders.
• Review and approve Amazon orders by matching purchases to approved purchase orders and ensuring compliance with procurement policies.
• Respond to vendor inquiries and resolve invoice and payment discrepancies in a timely manner.
• Maintain accurate and complete vendor records and supporting documentation.
• Prepare and process accounts receivable transactions and customer billing entries.
• Record cash receipts accurately and in a timely manner.
• Prepare and process bank deposits with appropriate supporting documentation.
• Maintain accurate accounts receivable records and supporting schedules.
• Assist in resolving customer payment discrepancies and unapplied cash items.
• Code vendor invoices and expenses to appropriate grant and project numbers in accordance with funding requirements and internal policies.
• Enter and maintain transactions related to grants and restricted funds, including accounts payable items, purchase orders, and reimbursement requests.
• Maintain complete and organized supporting documentation files for all grant-related activity to ensure audit readiness and compliance.
• Perform basic reconciliations between the general ledger and grant/project accounting records to support accuracy and completeness of reporting.
• Assist in the preparation and assembly of audit documentation packets related to grant funding, including supporting schedules and transaction detail.
• Perform routine reconciliations of assigned balance sheet and operational accounts.
• Identify, document, and communicate discrepancies or variances for review and resolution.
• Maintain supporting schedules to ensure accuracy of account balances.
• Assist with payroll-related data entry, record maintenance, and documentation.
• Support payroll processing activities by ensuring completeness and accuracy of employee and transaction data.
• Maintain payroll support files, reconciliations, and related documentation.
• Maintain organized and complete accounting records in accordance with record retention policies and compliance.
• Assist in preparation of routine financial reports and supporting schedules.
• Provide documentation and data support for audits, reporting requests, and departmental initiatives.
• Perform general accounting, administrative, and clerical duties as assigned.

Required Skills/Abilities

• Working knowledge of basic accounting principles and internal controls.
• Strong attention to detail, accuracy, and data integrity.
• Proficiency in Microsoft Excel and accounting systems.
• Strong organizational, recordkeeping, and time management skills.
• Ability to manage multiple priorities and meet deadlines in a structured environment.
• Dependable and consistent in executing routine accounting responsibilities.
• Maintains strict confidentiality of financial, vendor, and employee information.
• Communicates professionally with vendors and internal stakeholders.
• Works collaboratively within a structured accounting and controls environment.

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 1–3 years of accounting, bookkeeping, or transactional finance experience preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.
• Must be able to access and navigate all areas of the school and other facilities as needed.

Application Process

Please complete an online application at Attach your resume, cover letter, transcripts, and certification (if applicable).

Equal Employment Opportunity Statement

Guadalupe Centers Charter Schools (GCCS) is an Equal Opportunity Employer. We strongly encourage applications from women, minorities, veterans, and individuals with disabilities. We do not discriminate based on race, color, religion, gender, national origin, age, disability, genetic information, sexual orientation, or veteran status. We also prohibit retaliation against individuals who bring forward complaints or participate in investigations of discrimination.