Enterprise Sales Executive Assistant

About Pearl Pearl is shaping the future of dentistry with a suite of AI solutions developed to establish higher standards of quality and care for patients worldwide. Since 2019, our team has engineered FDA‑cleared computer vision capabilities for interpretation of 2D and 3D dental imagery – industry‑leading capabilities which clinicians, practice owners, labs and insurers use to elevate the efficiency, accuracy and consistency of dental care around the world. Who We’re Looking For The Enterprise Sales Executive Assistant provides high‑level executive and operational support to the VP of Sales, enabling focused execution of strategic client relationships and revenue growth. This role is primarily executive assistant in nature, with a strong emphasis on event planning and execution, meeting coordination, client engagement, and day‑to‑day operational support. Key Responsibilities Meeting Support Prepare the VP of Sales for all customer‑facing and internal meetings, including agendas, client background briefs, and relevant materials Coordinate logistics for meetings across multiple stakeholders and time zones Attend key meetings as needed to capture notes, action items, and follow‑ups Own post‑meeting follow‑through, ensuring commitments are tracked and completed on time Liaise with internal teams including Marketing, Customer Success, and Partnerships to align on meeting preparation and outcomes Schedule and manage recurring internal team meetings, including agenda prep and distribution of recaps Client Communications Draft and send client correspondence including meeting follow‑ups, thank‑you notes, and outreach emails Prepare personalized communications on behalf of the VP of Sales Maintain client communication logs and ensure timely responses Coordinate multi‑stakeholder communications for complex deals Capture post‑event follow‑ups and ensure timely outreach to attendees Client Events Plan and execute client events including dinners, receptions, and private gatherings Coordinate all event logistics: venue selection, catering, invitations, RSVPs, and on‑site management Manage event budgets and track expenses against allocated funds Develop and maintain event playbooks for consistent, high‑quality execution Client Gifting Manage the strategic gifting program including selection, procurement, and delivery Track gift budgets and maintain records for compliance purposes Source and curate high‑quality, thoughtful gifts appropriate for executive‑level clients Coordinate timing of gifts with key milestones such as deal closings, holidays, and client achievements Calendar and Travel Management Manage the VP of Sales calendar, scheduling meetings and protecting focus time Coordinate complex scheduling across multiple time zones and stakeholders Book and manage travel arrangements including flights, hotels, and ground transportation Prepare travel itineraries with meeting details, client background, and logistics Process and reconcile travel expenses in a timely manner Administrative Support Maintain CRM data accuracy and update opportunity records as needed Prepare meeting materials, agendas, and presentation decks Compile sales reports and client activity summaries Manage vendor relationships for events, gifts, and travel Qualifications 2+ years of experience in executive support, event planning, or client services Exceptional organizational skills with strong attention to detail Excellent written and verbal communication skills Proficiency in CRM systems, calendar tools, and travel booking platforms Ability to manage multiple priorities in a fast‑paced environment Discretion and professionalism when handling confidential client and business information Proactive, solutions‑oriented mindset with a client‑service orientation Preferred Qualifications Experience supporting a VP or C‑level executive Background in B2B SaaS, healthcare technology, or dental industry Familiarity with enterprise sales cycles and the DSO landscape Event planning certification or demonstrated event management experience What We Offer Competitive Benefit and Compensation Offerings Ongoing Training and Development Opportunities Unaccrued, Flexible PTO Remote Work #J-18808-Ljbffr Pearl