Tumor Registrar

Tumor Registrar

Identifies, registers, and maintains a database of patients with malignant and non-malignant tumors, utilizing a tumor registry data system. Participates in the activities of data collection, editing, special studies, projects and follow-up and quality assurance. Assists in the analysis of data and disseminates information at a state and national level within guidelines, ensuring conformity of data.

Maintains a reportable list including those diagnoses that are to be included in the registry and those that are excluded.

• Maintains a computerized suspense file identifying cases to be entered into the registry.
• Maintains a computerized accession register of all reportable cases accessioned in the registry.
• Ensures accuracy of data collection on all registry cases for future patient care and research.
• Reviews patient records, collecting 170 required fields of information as outlined in the current FORDS1, SEER Summary Stage 20182, AJCC3, Collaborative Staging, ICD-O4, STORE5, and New York State Department Of Health Manuals.
• Utilizes multiple sources when analyzing patient information to ensure accurate data abstracting.
• Performs in-house reviews to assure quality of data and implement new data criteria.
• Abstracts all core data elements according to the FORDS/STORE Manual.
• Assigns proper topography and morphology codes according to ICD-0 coding classification system.
• Assigns proper stage describing the extent of the reportable disease according to the AJCC Staging of Cancer, SEER and all current staging systems.
• Enters all abstracted data information into the cancer registry software program.

Maintains a comprehensive method to identify and track patients due for follow-up regarding current health status.

• Maintains a computerized system that identifies the annual follow-up date for each registry patient and determines those patients considered lost to follow-up.
• Reviews patient re-admission records to collect current health status.
• Reviews radiation reports to aid in determining a patient's current health status.
• Updates registry and follow-up files on all deceased patients.
• Processes reports and updates all patient information on pre-existing registry patients.
• Maintains a five-year follow-up rate of at least 90% and at least an 80% follow-up rate on patients in the registry since the reference date of 1980.
• Utilizes hospital admissions computer system to track patients.
• Sends patient and physician contact letters when current follow-up is not obtained.

Complies with departmental and Hospital-wide policies and procedures.

• Complies with hospital confidentiality policies
• Maintains expectations regarding an acceptable level of attendance.
• Maintains a complete and accurate record of time worked.
• Completes all hospital mandatory in-services on an annual basis.

Participates in group meetings regarding department subject matter.

• Attends monthly department meetings or scheduled group meetings or reads and understands meeting minutes. Also attends and reports at quarterly cancer committee meetings.
• Attends department workshops/training sessions and educational seminars.
• Certified Tumor Registrar attends educational conferences/seminars to maintain required certification and improve knowledge and professional expertise.
• Responds to inquiries and requests of registry data in a timely manner.
• Performs other related duties incidental to the work described herein.

For designated affiliates, duties may also include:

• Coordination of bi-weekly Tumor Conferences including agenda preparation, contacting physicians for case presentation, gathering clinical data, documentation and tracking of cases reviewed. Completes COC recommended conference grid.
• Prepares and submits conference evaluation forms and tracking sheets to the Rochester Academy of Medicine for CME credit for physicians.

Required Qualifications:

• Must attain CTR certification within three years of employment as required by the American College of Surgeons Commission on Cancer.

Preferred Qualifications:

• Associate's degree preferred. High school or equivalent preferred.
• One (1) year previous work experience as a CTR preferred or 1 year experience in a related health care field preferred.

Pay Range: $22.00 - $31.00