Office Assistant # 778 August School (3.5 hours)

Office Assistant

August School 11:15am-2:45pm -paid sick leave, vacation, and floating holiday

Job Description / Essential Elements

Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned office; answer the telephones, and greet and assist students, parents and visitors. Examples of duties include performing a variety of general clerical duties in support of an assigned office including typing, filing, duplicating and distributing materials; type letters, forms, memoranda, bulletins, reports, lists, requisitions, flyers or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments; serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate; type a variety of material from rough draft or verbal instruction as necessary; respond to requests for information based upon District and office policies and procedures. Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to District personnel, students, parents and the general public. Compile information and prepare and maintain logs, files and records related to assigned activities; review and verify the accuracy and completeness of various documents; process forms and applications. Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed. Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software. Communicate with other departments, District staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities. Assist in monitoring inventory levels of office supplies and materials; assist with ordering, receiving and maintaining inventory of office supplies and materials. Participate in a variety of school office functions such as pre-registration and registration of students at the school site; collect and process appropriate information as assigned to the position. Primarily responsible for initiating and maintaining accurate and complete student cumulative records for all enrolled students, including mandatory health record information (i.e. immunization records) and English Language Development records; record grades on permanent records; request and receive cumulative folders; transfer student records when student leaves school, including promoted eighth grade students. Establish and maintain registration forms and emergency cards for all enrolled students; prepare student accident reports. Assist with administering basic first aid to students and staff as assigned; notify parents of ill or injured students as needed; assist in maintaining the health office in a clean, orderly and safe condition; assist with medication administration according to District protocol to include maintenance of records and related information; assist with student health care procedures as trained and assigned by the school nurse. Maintain regular and prompt attendance in the work place.

Requirements / Qualifications

Education and experience: Any combination of education, training and/or experience equivalent to: graduation from high school and sufficient training and experience to demonstrate the knowledge and abilities listed above. Licenses and other requirements: This classification requires a valid First Aid and CPR Certificate issued by an authorized agency within 60 days of employment. Application materials must be received online by 4pm Thursday, June 4, 2026. Interested applicants must submit the following: 1. Online application 2. Letter of interest 3. Resume 4. Valid typing certificate 40WPM from School for Adults only (dated within the past 5 years) Satisfactory testing in typing is required by the closing date. All applicants, including current District employees, are required to supply their valid typing certificate. Candidates must provide a valid typing certificate from SUSD School for Adults ONLY, dated within the past 5 years. School for Adults 1525 Pacific Avenue, Stockton, CA 95204 Typing Tests are given on Tuesday, Thursday & Friday By Appointment Only. Beginning the week of June 1, typing tests can be scheduled Mondays and Tuesdays from 12:00 to 1:00 p.m., through July 21st. Please call View phone number on click.appcast.io to schedule an appointment or email Brian Canepa @ View email address on click.appcast.io. Sign up and pay the $10.00 fee* in the front office. *Entitles participant to (3) 5-minute timed tests on day of payment. Photo Identification/Picture ID Required at time of test.

Comments and Other Information

Stockton Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment), and bullying based on a person's actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, ethnic group identification, age, religion, marital status, pregnancy, parental status, sex, sexual orientation; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. El Distrito Escolar Unificado de Stockton prohbe discriminacin, acoso (incluyendo acoso sexual), atormentar o coercionar, e intimidacin incluyendo: la discriminacin contra un individuo o grupo por motivos de raza, color, ascendencia, nacionalidad, origen nacional, estado migratorio, identificacin de grupo tnico, etnicidad, edad, religin, estado civil, embarazo, estado parental, discapacidad fsica o mental, sexo, orientacin sexual, gnero, identidad de gnero, expresin de gnero o informacin gentica; una percepcin de una o ms de tales caractersticas; o asociacin con una persona o grupo, con una o ms de estas caractersticas reales o percibidas. For inquiries regarding our non-discrimination policies, please refer to the following contacts. Kindly refrain from contacting these individuals regarding the application process. Para consultas sobre nuestras plizas de no discriminacin, consulte los siguientes contactos. Por favor, abstngase de comunicarse con estas personas con respecto al proceso de solicitud. Joanne Castillo Constituent Services Director, Title Ix Coordinator View phone number on click.appcast.io View email address on click.appcast.io Dr. Dwight Rogers Director Of Equity, Diversity & Family Engagement, Equity Compliance Officer View phone number on click.appcast.io View email address on click.appcast.io Jennifer Robles School Counselor Program Specialist, Section 504 Coordinator View phone number on click.appcast.io View email address on click.appcast.io