Office Manager

Job Description Job Description Description: Lead the Way to Intelligent Banking with Us! You might not think about what happens behind the scenes when you check your bank balance or deposit a check from your phone, but we do. Every day. Kinective empowers banks and credit unions to move beyond keeping up with technology to shaping the future of banking. Our platform seamlessly connects the right tools, delivers real-time data, and drives smarter operations for more than 4,000 financial institutions nationwide. We are a fast-growing team built on individual ownership, company-wide collaboration, and setting industry-leading standards. Here, new ideas are encouraged, candid feedback is welcomed, and your growth truly matters as much as the company’s. At Kinective, we are leading the way to intelligent banking together and enjoying the journey along the way. Why This Role Matters Every role at Kinective exists to move the needle for our clients, partners, and the financial institutions we serve. As our Office Manager, you will be the heart of Kinective’s Denver-area office — the person who keeps our workspace running smoothly, ensures our team has everything they need to do their best work, and helps our culture of innovation and collaboration come to life every day. You will own daily office operations and take the lead on facilities, vendor relationships, and employee experience initiatives, partnering closely with our Talent team and Culture Committee to create an environment where every employee and guest feels welcome. This role blends administrative expertise, operational problem-solving, and genuine care for people — and your work will be felt across the entire office. Requirements: What You’ll Own Office Operations Manage the day-to-day operations of our Golden, CO office, including supplies, equipment, meeting spaces, mail, and visitor management Serve as the first point of contact for office-related questions and requests, ensuring a smooth and responsive experience for employees and guests alike Identify and act on opportunities to streamline processes and improve how the office functions as the team grows Facilities & Vendor Management Own relationships with building management, maintenance providers, and office service vendors, keeping operations running with minimal disruption Coordinate repairs, service requests, and facility needs proactively, resolving issues quickly and advocating for a well-maintained workspace Ensure compliance with workplace health and safety protocols; serve as the primary point of contact for emergency preparedness and response Employee & Guest Experience Create a welcoming, inclusive environment where employees feel supported and visitors leave with a strong impression of Kinective Coordinate on-site employee events, team meetings, and culture-building activities in partnership with the Talent team and Culture Committee Provide scheduling, travel, and expense coordination support for executives and teams as needed, handling details with accuracy and discretion Budget & Administrative Oversight Monitor office expenses, reconcile invoices, and track spend against budget, escalating variances and identifying opportunities to optimize costs Maintain organized records for vendor contracts, expenses, and office documentation, ensuring accuracy and easy access for key stakeholders How We’ll Measure Success Success here isn’t about checking boxes — it’s about propelling Kinective’s mission to lead the way to intelligent banking. You must bring excellence to your craft, balance resourcefulness with respect, share and celebrate unique expertise and diverse perspectives, and continuously raise the bar as we innovate and grow. Specifically, you will know you’re winning when you are: Delivering a consistently well-run, well-stocked, and welcoming office where employees can focus on their work without friction Owning vendor and facilities relationships that are proactive and reliable — problems are resolved before they become disruptions Working effectively with the Talent team, Culture Committee, and leadership to plan and execute events and initiatives that strengthen connection and culture Improving how the office operates through smart processes, accurate budget tracking, and a constant eye toward what could work better Necessary Qualifications & Competencies 3+ years of experience in office management, administrative operations, or a related role Demonstrated experience managing facilities, vendor relationships, or office budgets Strong organizational skills and attention to detail, with the ability to juggle multiple priorities in a fast-paced environment Excellent communication and interpersonal skills; able to build trust and rapport across all levels of the organization Tech-savvy and comfortable with modern workplace tools, including Microsoft Suite, Slack, and similar platforms Proactive, resourceful, and adaptable — you spot issues before they surface and solve them without being asked Customer-service mindset with a genuine focus on creating a positive experience for employees and guests Ability to work on-site in the Golden, CO office daily Experience supporting hybrid or remote-first organizations is a plus Bachelor’s degree in Business Administration, Operations, or a related field preferred, but equivalent experience is just as valued Pay, Benefits & Total Rewards $50,000 – $65,000 The salary range listed reflects the minimum and maximum for this role. Individual compensation is based on experience, qualifications, job-related skills, location, and internal equity, and most offers are not made at the top of the range. Base pay is one part of Kinective’s Total Rewards package. Depending on the role, employees may also be eligible for bonuses, commissions, or equity. All employees have access to a competitive benefits package designed to support health, well-being, and financial security, including: Comprehensive health coverage (medical, dental, vision, prescriptions, life & disability) Flexible PTO, 11 company holidays, and generous parental and caregiver leave An immediately vested 401(k) with company contributions Wellness resources and professional development opportunities Office Expectation This role is ON-SITE, with an expectation of 5 days a week in-office at our location in Golden, CO for the first few months with the opportunity to explore a more flexible Hybrid arrangement after that. Our hours are 8-5pm. Well, you’ve made it this far... Seems like we might be meant to be, right? If you think you’re the right fit for Kinective, go ahead and click “apply.” And, even if you’re not quite sure if you’re qualified, we encourage you to apply and we can decide together. Take a deeper dive into all things Kinective at kinective.io Please note that this role does not currently offer sponsorship opportunities.