Administrative Specialist

Summary

As an Administrative Specialist in the NASA Engineering & Safety Center (NESC), you will provide administrative assistance to executives within the office, providing support to a decentralized organization reaching across all NASA Centers and reporting to the Office of Chief Engineer. Requires knowledge of administrative policies and procedures for the accomplishment of work such as administration, calendar management, records management, information technology, and travel preparation.

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Duties

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• Duties described below are at the highest grade advertised. Duties assigned at lower grade levels will be of more limited scope, performed with less independence and limited complexity; duties will be commensurate with the grade of selected employee.
• Assist in the development of organizational documents such as Statement of Work, Independent Government Cost Estimates, and Contractor Performance Evaluations to support the primary TPOC in meeting mission goals and objectives.
• Facilitates pre-board and management review meetings for the NESC Review Board (NRB) process to ensure board readiness, timely completion of required actions, and effective communication and tracking of management decisions, actions, and outcomes.
• Oversees NRB processes, documentation, and workflow requirements in the NESC Portal from project initiation through completion to address process issues and changes.
• Prepares administrative paperwork and travel authorizations to support the travel needs of senior executives.
• Serve as the NESC End User Services Office (EUSO) point of contact assisting end users in submitting requests through the Enterprise Service Desk portal to include orders for IT equipment, IT updates, and unsubscribes.
• Serves as the Alternate Technical Point of Contact for the NESC Meeting Support, NRB process and NESC Administrative Support activities to advise in areas such as technical editing, technical writing, and documentation services.

Requirements

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Conditions of employment

• Current Federal employees must meet qualifications, time in grade, and 90 days after competitive appointment requirements by the closing date of the announcement.

Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

To qualify for GS-11, you must have:

a) One year of directly related specialized experience equivalent to the GS-09 level

• Supporting management and staff to plan, coordinate, organize, or execute administrative tasks.
• Assisting with administrative functions such as preparing travel authorizations, coordinating travel arrangements, and organizing meetings to support mission goals and objectives.
• Utilizing collaborative tools such as MS Teams, SharePoint, etc., to share and manage administrative information ensuring clear communication and coordination

OR

b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field

OR

c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field

OR

d) LL.M., if related

OR

e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above

Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job.

NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit to review NASA's guidance on the use of AI tools during the application process.

Education

If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a colleges or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

All degrees must have been received in the year of, or any year subsequent to the original date of accreditation.

Additional information

Additional selections may be made for similar positions across NASA within the local commuting area(s) of the location(s) identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) within NASA. CTAP/ICTAP will be cleared for any additional selection from this announcement.

If you are applying at the GS-11 level and are a current federal employee, you must meet applicable time-in-grade requirements to be considered eligible for this position. To be eligible, you must have completed a minimum of 52 weeks in a position no more than 2 grades lower than the advertised position. (Please submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible.)

Note: Time-in-grade requirements also apply to applicants who have held a non-temporary, competitive service GS position in the past year.

If you have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), you must:

- Indicate your eligibility when applying for a position. The questionnaire asks you to identify your ICTAP/CTAP eligibility.

- Be well qualified for this position to receive consideration. Candidates rated in the 'Best Qualified' category are considered well-qualified. Please see 'How You Will Be Evaluated' for more information.

- Submit proof that you meet the requirements for CTAP/ICTAP as indicated in 'Required Documents'

For additional information about CTAP/ICTAP eligibility, click here -

Qualified NASA term employees who have term conversion eligibility (Term Appointments | NASA) under the NASA Flexibility Act of 2004 will be referred and considered equally with other NASA permanent employees under internal competitive placement procedures.

Per Executive Order 14343, this position is not part of a bargaining unit.

Probationary Period

You may be required to serve a one-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. If selected, the requirement to serve such period will be determined by Title 5 of the Code of Federal Regulations, Part 11.

In determining if your employment advances the public interest, we may consider:

• your performance and conduct;

• the needs and interests of the agency;

• whether your continued employment would advance organizational goals of the agency or the Government; and

• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.