Administrative Specialist-Capital Projects

With the recent voter-approved bond supporting new park improvements and facilities throughout Tacoma, the Capital Projects Team is preparing to expand. We are seeking dedicated professionals to join an established, collaborative, and high-performing team committed to delivering high-quality projects for the community. This position serves as an entry point into government procurement, contracting, data management, and reporting, and offers strong opportunities for training and professional development. The role is essential to advancing supplier inclusion efforts, supporting community investment objectives, and enhancing quality of life by contributing to the creation and improvement of public park spaces. Based on our internal equity review process, the starting hourly wage for this position will be $31.07. The full hourly range is $31.07 - $42.54. Employees will have the opportunity to move through the posted range based on annual performance reviews and merit increases. Work where you play! Join our team at ParksTacoma to put your skills to use serving your community and making Tacoma a vibrant, healthy, and welcoming place to live. Who We Are ParksTacoma is a CAPRA-accredited and AZA-accredited, independent park district that leads efforts to build a healthy, sustainable community. Located in Tacoma, Washington, Tacoma Parks’ mission is to create healthy opportunities to play, learn, and grow. The independent park district spans the city providing a wide range of life-enriching destinations and services, including 70+ parks, 80+ miles of trails, 1,000+ acres of urban forest, 66 playgrounds, four community centers, PointDefiance Zoo & Aquarium, Northwest Trek Wildlife Park, Point Defiance Park, and much more. Our work is guided by eight core values that are the foundation of our actions and goals: innovation, excellence, equity, inclusiveness, sustainability, accountability, safety, and fun. Why You’ll Love it Here Come work where you play! You will contribute to the overall vitality and well‑being of your community when you work for ParksTacoma, and you’ll do so as part of a supportive team of committed, passionate, and mission‑driven professionals. The people of ParksTacoma are the key to its success, and you just might be the next great addition to our team. You’ll receive a competitive wage, along with an attractive benefits package, including medical, dental, retirement, vacation, holidays, and much more. On top of that, you’ll wake each day knowing that you’re helping make Tacoma a great place to call home. Position Information Provides administrative and compliance support for capital projects, including document management, contractor coordination, transaction processing, and updates to project information and procedures. Organize, maintain, audit-prepare, and archive contract and project records in compliance with applicable laws, policies, and public-works requirements. Enter, track, and verify data using Microsoft applications and other software systems; ensure accuracy and completeness of records. Maintain compliance tracking for certified payroll, MWBE utilization, apprenticeship hours, and related contractor requirements. Communicate with contractors to resolve compliance issues and support timely processing of pay applications. Assist with pre-bid activities, bid openings, project meetings, and contract closeout tasks. Support roster administration, including processing applications, preparing documents, and ensuring compliance with regulations. Process a variety of project-related transactions, reports, and documentation, including financial and statistical data. Update SharePoint, project webpages, procedures, and training materials; participate in assigned meetings, special projects, and record meeting minutes. Perform other duties as assigned. Responsibilities and Expectations In the performance of their respective tasks and duties all employees are expected to: Perform quality work within deadlines with or without direct supervision. Interact professionally with other employees, customers and suppliers. Work effectively as a team contributor on all assignments. Provide clear work direction and guidance to assigned team. Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards. Qualifications 2 years of administrative experience required. Contract experience in a public sector/government agency with public works desired. To see complete Job Description that includes Competency Requirements, Knowledge, Skills and Abilities. Click here. Work Environment The office work environment is an active hub space with collaborative workstations where background noise from collaborative discussions, phone calls, impromptu meetings, and/or team activities are common. Hazards Possible contact with dissatisfied or abusive individuals. Abilities Perform frequently sustained and repetitive activity, labor, and effort that includes: Seeing to read and develop written and visual materials; monitor personnel and assigned operations or activities. Hearing and speaking to exchange information and make presentations. Dexterity of hands and fingers to operate a computer keyboard and standard office equipment. Equal Opportunity Employer All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, political affiliation, disability or any other merit factor. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply. ParksTacoma employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. ParksTacoma is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resources at View email address on click.appcast.io. Employment is subject to a national background check. This position is an at-will position with no written or implied contractual agreement. #J-18808-Ljbffr Parks Tacoma