Accounts Payable Clerk

Job Description

Job Description

The Accounts Payable Clerk is responsible for processing all vendor invoices and making sure that they are properly authorized for payment, processed for payment, and handling any vendor correspondence (verbal or written) and vendor credits. This individual must maintain a positive working relationship with our vendors, confirming that they are properly paid and that any open issues are addressed in a timely manner. The Accounts Payable Clerk assumes all office receptionist functions. This is a multi-faceted position managing multiple entities.

$50,000 - $55,000 yearly

• Vendor management - Gather information to set up new vendors, gather vendor invoices from vendor portals, mail, and emails and distribute to approval folders; validate all purchases are authorized and match vendor invoices, validate that vendor invoices match material spreadsheet on the job, including cartage costs, research all credit memos/assist in all vendor discrepancies (resolve as necessary), reconcile accounts payable information with vendor statements, maintain accounts payable files, prepare credit applications - maintain reference sheet.

• Invoice management - Validate all shop invoices are authorized to pay, enter all invoices into the proper accounting software, prepare and present Accounts Payable Report to Controller for weekly approval and prepare approval folders, prepare and distribute checks and remittance, verify that invoices paid equal the actual check cut/check remittance.

• Credit Card management - Add/Delete employees, validate all charges are authorized, and enter all charges into software, maintain credit card balance/payments to have available credit, reconcile credit card statements.

• Reception management – Answer phones, coordinate daily mail and deliveries, assist visitors, and supply refreshments as they wait, order, and maintain proper levels of supplies, forms, and kitchen/paper products.

• Perform other related duties as required and assigned.

• High School Diploma/ GED

• 1+ years of Accounts Payable experience

• Proficiency in Microsoft Office (Word, Excel, and Outlook), scan, copy, and fax operations

• Accounting Software knowledge – QuickBooks preferred, Sage is a plus

• Quality administrative skills and excellent phone etiquette

• Must have excellent organizational skills with proven attention to detail and accuracy, demonstrate resourcefulness, and exceptional time-management skills.

• Excellent oral and written communication skills

• Strong basic math skills

• Detailed and accurate data entry

• Strong organizational skills

• Good problem-solving skills

• Rock Solid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made solely on basic qualifications, merit, and business needs.

We’re a fast-growing nationwide leader in soil stabilization and pavement reclamation — recognized by Inc. 5000 as one of America’s fastest-growing companies. Our people are our greatest asset, and our success starts with our core values.

Our Core Values:

• “10-4” – We communicate timely, clearly, and professionally with everyone.
• “Butter the Toast” – We serve our teammates, equipment, and customers with full accountability and no shortcuts.
• “SQP” – Safety. Quality. Production. Our daily priorities, in that order.
• “Black & Yellow” – It’s not “me,” it’s “we.” Believe it.

Rock Solid Stabilization & Reclamation, Inc. is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made based on qualifications, merit, and business needs, including a two-step interview process. All offers will be formalized in writing.