Payment Processing Clerk

Job Description

Job Description

MEXICAN AMERICAN OPPORTUNITY FOUNDATION

Job Description

Position: Payment Processing Clerk

Department: MAOF Payment Processing Department

Salary: $20.00- $21.23 per hour

Status: Full-Time (40 hours per week)

Reports To: Payment Processing Manager

GENERAL SUMMARY:

Under the direction of the Payment Processing Manager, the Payment Processing Clerk is responsible for ensuring that all childcare providers are paid promptly. Due to the nature of the workflow, the Payment Processing Clerk is required to assist in reviewing data on vouchers against the attendance sheets and/or PPR logs. MAOF has a first come first serve process and is committed to accurately processing the attendance sheets and/or PPR logs and submitting the payment vouchers to the Accounting Department.

RESPONSIBILITIES:

Once the Payment Processing Clerk delivers top-sheets with corresponding vouchers the following process takes place:

• Date stamp top-sheets and vouchers
• Verify that the top-sheet listing matches the attached corresponding vouchers
• Assure that you have one copy of top-sheet and one copy of all vouchers
• Deliver top-sheet with the corresponding vouchers & attendance sheets and/or payment processing request forms to the Accounts Payable Unit for check processing

Once the Accounts Payable unit prints the checks and delivers them back to the Payment Processing Clerk the following process takes place:

• Review and mark received checks on the corresponding top-sheet,
• Match check to copy of voucher,
• Verify check payee name, address and amount matches attached voucher,
• Provide Payment Processing with a copy of completed top-sheet,
• File carbon copy of check and corresponding documentation in the providers file by Program type,
• Performs research on provider claims for adjustments and assist the Payment Processing Department and/or the Liaison Unit as needed,
• Performs other duties as assigned by the Payment Processing Supervisor and/or CalWORKs Director,
• Answer incoming calls promptly with proper phone etiquette,
• Attends staff meetings, workshops, and conference, as assigned,
• Maintains confidentiality,
• Other job-related duties as assigned.

REQUIREMENTS:

• Strong mathematical Skills,
• 10-Key proficient; by touch preferred,
• Able to handle high volume of work within the peak periods,
• Intermediate computer skills with proficiency in word processing,
• Sincere commitment to provide quality service to the public,
• Bilingual English/Spanish, preferred
• Sensitivity and ability to work well with diverse social, ethnic, religious, and cultural groups,
• Strong organizational and analytic skills,
• Sensitive to the needs of the program and the general public,
• Ability to apply common sense understanding to carry out instructions furnished verbally and in writing,
• Negative T.B. test or chest X-rays (stated by law), negative drug and alcohol screen test,
• Ability to maintain cooperative, diplomatic working relationships with co-workers and supervisors; work as part of a team and collaborate with department; and complete projects under tight deadlines even when there are completing requirements and changes in assignments.

PHYSICAL DEMANDS:

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

MAOF Sponsored Benefits:

MAOF offers a comprehensive package of benefits and perks for both part- and full-time employees, including:

• Personal Time Off (PTO) ? (Vacation/personal days or sick time).
• Paid Sick Time ? 48 hours.
• Paid Holidays per Calendar Year - 12 paid holidays.
• Bereavement Leave ? 5 paid days.
• Jury Duty ? 5 paid days.
• Medical, dental, and vision insurance Paid 100% by MAOF.
• 403(b) Retirement Plan - 5% employer match ? 100% vested.
• Basic Life and Accidental Insurance.
• Pet Insurance.
• Supplemental life insurance.
• Professional development opportunities.
• Employee Assistance (EAP) ? For team members and dependents; counseling, legal assistance, financial planning, identity theft, etc.
• Supplemental Cancer, Disability, and Accident plans.
• Employee referral bonus (referring employee earns $500 for each new hire who completes 90 days).
• Discounts for AT&T wireless, movie tickets, amusement parks, and much more.
• Public Service Loan Forgiveness.
• Credit Union Membership