Executive Assistant

Job Description

Job Description

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide direct support to the President and management team in a fast-paced machining and manufacturing environment. The ideal candidate will manage payroll, accounts payable/receivable, and administrative functions while keeping daily operations running smoothly. This position requires flexibility and professionalism in both office and production settings — including a willingness to work in or around a shop floor environment. Key Responsibilities Manage and process weekly payroll accurately and confidentially. Oversee accounts payable and receivable, including invoice entry, payment processing, and customer billing. Maintain accurate financial records, reconcile accounts, and support basic bookkeeping activities. Serve as the primary administrative liaison to the President — managing calendars, meetings, correspondence, and project follow-up. Prepare and organize reports, purchase orders, and internal documentation. Assist with HR-related tasks such as onboarding, maintaining employee records, and coordinating safety/compliance documentation. Maintain office supplies, handle mail, and support purchasing functions as needed. Communicate effectively with vendors, customers, and shop personnel to ensure smooth daily operations. Adapt to and work comfortably within a hands-on, machine shop environment, supporting production needs when required. Qualifications 3+ years of experience in administrative support, payroll, or accounting (manufacturing or machining environment preferred). Strong knowledge of QuickBooks, Excel, and payroll software (e.g., ADP, Paychex, or similar). Excellent organizational and time management skills with the ability to prioritize multiple tasks. Strong attention to detail and problem-solving abilities. Professional communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information with integrity. Comfortable working in a shop-floor setting with occasional exposure to dust, noise, or machinery. Preferred Attributes Experience supporting executives or senior leadership. Knowledge of basic manufacturing processes or machining terminology. Positive, can-do attitude with a willingness to step in wherever needed. Direct Hire Opportunity Full-Time-On Site Pay: 60K+ Depending on experience Please send resumes to View email address on click.appcast.io