Legal Administrative Assistant / Scheduler

Job Description

Job Description

Tampa Law Firm is hiring a Legal Scheduler to join their team. Firm is willing to train on their processes. If you have some legal experience and want to take the next step in your career, this would be a great position to learn all about legal scheduling. In this position you will perform a variety of duties involving the organizing of hearings/court appearances in support of high-volume legal practice.

Responsibilities include, however not limited to: scheduling hearings regarding contested motions, litigation matters, Trials, Motion for Summary Judgment, Mediations and Conciliations; process mail pertaining to hearing dates; preparing and producing routine legal documents; filing court documents electronically; updating vendor programs as well as internal legal software; maintaining calendars for attorneys; and handling routine calls from clients, defendants, opposing counsel and third parties relating to the case.

A moderate degree of creativity, problem-solving and latitude is required. Firm is willing to train and prefers some experience working in a law firm or corporate law department.

Scheduling

 Identify priority hearing requests by reviewing and manipulating excel based report.

 Perform review of court docket and review of file to determine need for hearing.

 Obtain hearing dates either by contacting the court or via on-line scheduling

 Coordinate hearing dates with various parties involved

 Maintain and update attorney calendars with scheduling information

 Maintain and update database with scheduling information, including changes or cancellations

 Update Vendors/Clients with hearing information through websites/emails

Document Production and Processing

 Prepare and process basic legal pleadings and correspondence through computer-generated forms

 File court documents electronically

Mail Calendaring

 Review and process incoming mail pertaining to scheduling

 Prioritizes work appropriately based on needs of attorney and case deadlines

 Update attorney calendars with hearing information

Update database with hearing information

 Forward hearing correspondence/information to appropriate individual

 Determine whether local counsel is needed and update accordingly

File Management

 Review hearing reports to determine whether notes have been appropriately entered and any follow-up is required

 Take action or follow up based upon information generated in work flow reports or queues

 Manage reports in queues and proactively take action and or ensure timely and accurate updates are made

 Request information pertaining to the next process from Client

Communication/Status Requests:

 Daily communication and interaction with clients and team members through emails, vendor software programs, case status reports, and phone calls to ensure client and firm standards are met.

Enter/update/reproject pertinent information using various software programs

All Legal Staff, Inc. (ALS) is a full-service permanent placement agency that exclusively specializes in placing attorneys, paralegals, legal assistants, administrative and legal support staff. We have a database of skilled attorneys and other legal professionals. Combined we have over 40 years experience staffing Law Firms and Corporate Law Departments of all sizes. We are family-owned and operated by a former Legal Administrator who worked in three law firms for over twenty-five years. We know the demands that law firms and corporate counsel face each day and recruit only for the best legal talent available. We are currently celebrating 19 years servicing Tampa Bay, the State of Florida and our clients nationally.

Candidates can rest assured that we will work our hardest to place you with one of our more than 100 clients. We listen to you, your needs, your direction for your career, and our conversations are confidential.

Legal recruiting is a personal service business. We offer both the firms and candidates with whom we work with highly personalized, ethical and honest services.

WHAT WE DO
ALS provides law firms with experienced permanent legal staff.
• Advertising on all major job boards, job sites and social media
• Personal Interviews with each candidate
• Legal specific testing
• Software testing
• Reference checks
• Background checks
• Guarantees
• Additional Services Available

WE SPECIALIZE IN...
• Attorneys
• Legal Assistants
• Legal Secretaries
• Paralegals
• Receptionists
• E-Discovery (eDiscovery)
• Legal Administrators
• Accounting & Facilities Personnel
• Legal Support Staff
• Administrative Support Staff

Company Description

All Legal Staff, Inc. (ALS) is a full-service permanent placement agency that exclusively specializes in placing attorneys, paralegals, legal assistants, administrative and legal support staff. We have a database of skilled attorneys and other legal professionals. Combined we have over 40 years experience staffing Law Firms and Corporate Law Departments of all sizes. We are family-owned and operated by a former Legal Administrator who worked in three law firms for over twenty-five years. We know the demands that law firms and corporate counsel face each day and recruit only for the best legal talent available. We are currently celebrating 19 years servicing Tampa Bay, the State of Florida and our clients nationally.\r\n\r\nCandidates can rest assured that we will work our hardest to place you with one of our more than 100 clients. We listen to you, your needs, your direction for your career, and our conversations are confidential. \r\n\r\nLegal recruiting is a personal service business. We offer both the firms and candidates with whom we work with highly personalized, ethical and honest services.\r\n\r\nWHAT WE DO\r\nALS provides law firms with experienced permanent legal staff.\r\n• Advertising on all major job boards, job sites and social media\r\n• Personal Interviews with each candidate\r\n• Legal specific testing\r\n• Software testing\r\n• Reference checks\r\n• Background checks\r\n• Guarantees\r\n• Additional Services Available\r\n\r\nWE SPECIALIZE IN...\r\n• Attorneys\r\n• Legal Assistants\r\n• Legal Secretaries\r\n• Paralegals\r\n• Receptionists\r\n• E-Discovery (eDiscovery)\r\n• Legal Administrators\r\n• Accounting & Facilities Personnel\r\n• Legal Support Staff\r\n• Administrative Support Staff