Learning Project Coordinator

Learning Project Coordinator

Philadelphia, Pennsylvania

We're looking for a Learning Project Coordinator to help deliver our learning and capability programs for our pharmaceutical and biotech clients. This is not an IT project role-it's about bringing learning experiences to life, working with subject matter experts, and ensuring high-quality delivery of capability programmes that drive real behaviour change.

You will be in daily contact with clients and colleagues, providing exceptional service, thinking one step ahead and becoming an important member of the team.

Nazaré is our leading Learning & Capability brand (Part of Inizio Engage XD). We design and deliver impactful training experiences that drive real behaviour change and performance improvement for pharmaceutical and biotech organisations.

You will report into the Learning Delivery Manager.

What will you do …

Program Delivery & Project Planning

• Support end-to-end project lifecycle, ensuring understanding across teams and partners
• Track milestones, maintain centralized documentation, and provide regular updates
• Coordinate and support project setup to meet internal and client expectations
• Schedule and support meetings with agendas, minutes, and action tracking
• Lead small learning projects

Client Management

• Be your client liaison for delegated activities
• Build client relationships and deliver high-quality service throughout the project lifecycle.

Business & Financial Knowledge

• Support budget creation, financial tracking, and reporting to ensure cost alignment
• Manage invoices, POs, and reconciliations following company processes.
• Help with Statements of Work (SOWs) and freelancer/client tracking.

Team Collaboration & Communication

• Communicate project goals and status to internal partners.
• Foster collaboration across Nazaré and Inizio Engage teams.
• Share insights and celebrate team successes.

What you'll need to have...

• 1+ years of experience in a similar Project Coordination role, ideally gained within a healthcare communications agency
• Demonstrate an understanding of tracking and monitoring projects milestones and costs to ensure profitability and highlighting budget challenges
• Demonstrate client management skills
• Demonstrate formatting skills using PowerPoint
• Experience working within deadlines across multiple projects
• Possess the ability to multitask and test yourself outside of your 'comfort zone'
• Have a desire to learn and be a part of team success
• Have a Bachelor's degree (or equivalent educational level)
• Have an interest in the pharmaceutical industry, and a passion for learning, capability development and diverse approaches to program and solution development

Just a few of our benefits...

• Great compensation package
• 23 days' annual leave plus public holidays, company closure over Christmas and personal days
• 3 days volunteering leave
• Private Medical Plan
• Life Insurance
• 401(K) Plan
• Hybrid working
• Group Income Protection

A bit about us ….

Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the creation and delivery of live and virtual experiences, film, digital, and immersive content.

Our family of brands is made up of: Emota, Forty1 and Nazaré.

We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing and we will ask you how your personal values align to our values

This is a hybrid remote/in-office role.

Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.