Administrative Manager

Administrative Manager Santa Clara, California About This Role We are seeking a highly organized and detail-oriented Administrative Manager to oversee office operations, coordinate logistics for field employees, and manage compliance documentation. This role is critical in ensuring smooth day-to-day operations, supporting remote and on-site staff, and maintaining regulatory and organizational compliance. Why Join Us? Opportunity to play a key role in optimizing operations and supporting a growing team. Dynamic, fast-paced work environment with room for professional growth. Competitive salary and benefits package. Essential Qualifications 3+ years of experience in office management, administrative leadership, or operations. Strong organizational and multitasking skills with attention to detail. Experience managing logistics and supporting remote or field-based employees. Familiarity with compliance and documentation management. Proficiency in office software (Google Workspace, Microsoft Office) and project management tools. Excellent communication and problem-solving skills. What You’ll Do 1. Office Operations & Administration Manage office functions, including supplies, vendor relationships, and equipment maintenance. Develop and implement office policies and procedures to improve efficiency. Serve as the primary point of contact for office-related needs and troubleshooting. 2. Logistics & Field Employee Support Coordinate scheduling, travel arrangements, and resource allocation for field employees. Track and manage inventory, ensuring necessary supplies and equipment are available for field operations. Provide administrative support to remote and on-site teams to enhance operational efficiency. 3. Compliance & Documentation Management Maintain and organize company compliance documents, ensuring adherence to regulatory requirements. Oversee licensing, permits, and certifications, tracking expiration dates and renewals. Ensure employee records, safety documentation, and operational policies are up to date and properly filed. Diversity At Olyns, diversity is important to us. Olyns is an equal opportunity employer and makes employment decisions on the basis of merit and business needs. We do not make hiring or employment decisions on the basis of race, color, religion (including, but not necessarily limited to, religious creed, dress, and grooming practices), citizenship, marital status, age, national origin, place of birth, height, weight, ancestry, mental or physical disability, genetic information, medical condition, U.S. (state and federal) military and veteran status, sexual orientation, gender identity, gender expression, sex, gender, pregnancy (including childbirth or related medical condition), or any other characteristics protected under applicable federal, state, or local laws ("protected characteristics" or "protected categories"). At Olyns, building a healthy and safe workplace is core to our mission. We prohibit harassment of any kind. #J-18808-Ljbffr