Administrative Project Coordinator

Administrative Project Coordinator – Arlington, VA Hiring for an Administrative Project Coordinator for a large tech company in Arlington, VA! If interested, please apply directly. Job Description Our Program Coordinators work closely with a team of professionals in a dynamic recruiting organization. The coordinator is a vital partner in managing recruiting activities and fostering internal relationships. This role requires an organizational expert who can effectively interact with internal and external clients and candidates, possesses excellent communication skills, and can adapt swiftly to changing situations. This position offers an exceptional opportunity for individuals seeking to expand their experience in a leading recruiting organization. Responsibilities Manage operational workflows and service requests through ticketing systems, ensuring timely resolution within established service level agreements while maintaining high quality standards and data accuracy. Coordinate end-to-end program logistics including scheduling, stakeholder communication, and documentation for interviewing and hiring programs across multiple business units and geographic regions. Create and maintain reporting mechanisms including operational dashboards, monthly business review inputs, and status updates that provide leadership visibility into program health and key metrics. Develop and implement process improvements by identifying opportunities to streamline workflows, reduce manual effort, and enhance stakeholder experience through automation and standardized procedures. Serve as primary operational contact for assigned programs, providing guidance on processes and systems while coordinating between program managers, business partners, and cross-functional teams. Conduct quality assurance activities including audits, data validation, and compliance checks to ensure operational excellence and adherence to established standards. Essential Skills Project coordination Data entry Proficiency in Microsoft Excel Experience in recruiting coordination and scheduling Ability to provide administrative support Bachelor's degree or equivalent experience in HR or a related field Experience with basic web‑based tools and products like Outlook, Word, and SharePoint Experience in recruiting, coordination, administration, logistics, or HR Experience working in a fast‑paced, rapidly changing, or international environment Familiarity with technical tracking systems/software, such as ATS Work Environment This position is 100% onsite in Arlington, VA. Job Type & Location Contract position based out of Arlington, VA. Pay and Benefits Pay range: $26.00 - $26.00/hr. Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type Fully onsite position in Arlington, VA. Application Deadline This position is anticipated to close on Jul 24, 2026. Equal Opportunity Employer Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. For reasonable accommodation requests, please email View email address on click.appcast.io. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use AI to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. #J-18808-Ljbffr