Administrative Coordinator
Robert Half
Job Description
Job Description
We are looking for a detail-oriented Bilingual (English/Spanish) Administrative Coordinator to support daily office operations in Itasca, Illinois. This contract-to-hire opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while coordinating schedules, meetings, and employee-focused activities. The person in this role will work closely with internal teams and visitors, helping ensure the office runs smoothly each day.
Responsibilities:
• Build strong working relationships across departments to address office-related needs promptly and keep communication flowing effectively.
• Coordinate conference room usage by managing scheduling requests and preparing meeting areas for both employee and client events.
• Welcome guests and clients in a courteous manner to create a positive on-site experience.
• Arrange food, beverages, and other refreshments for meetings and special gatherings as needed.
• Contribute to employee engagement efforts by helping organize celebrations, recognition activities, and internal events.
• Provide Spanish translation support for documents when needed to assist communication across teams.
• Support administrative operations through scheduling, inbound call handling, and general office coordination tasks.
• Take ownership of additional assignments and special projects to support evolving business needs.
• MUST have Bilingual communication skills in English and Spanish, including the ability to translate written documents.
• Previous experience in an administrative, office support, or coordinator role.
• Ability to manage calendars, schedules, and meeting logistics with strong attention to detail.
• Comfortable handling inbound calls and interacting professionally with employees, clients, and visitors.
• Strong organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
• Proficiency with general administrative tasks and standard office procedures.
• Dependable judgment, professionalism, and a customer-focused approach to workplace support.
$25 - $30 per hour
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