Admin Assistant

Admin Assistant

An administrative support specialist is sought to provide administrative and operational support to a team of approximately 20 professionals. This position supports team members engaged in regulatory, policy, and customer-facing work, and partners with senior leadership and an executive administrator. The role involves administrative tasks, calendar management, and light analytical work using Microsoft Excel.

Key Responsibilities

• Provide calendar management for multiple team members.
• Coordinate and manage domestic travel arrangements, including flights, hotels, and ground transportation.
• Register leaders for conferences and external events.
• Enter and track time in internal systems and assist with expense reporting.
• Support legal and third-party billing review processes using Excel.
• Assist with tracking, reviewing, and allocating costs across business entities.
• Help maintain repeatable processes for recurring billing and reporting activities.
• Work with a senior executive administrator for training and backup coverage.

Required Qualifications

Prior administrative support experience in a corporate or professional office environment is required. Proficiency in Microsoft Office, with strength in Excel, is necessary. The candidate should be comfortable learning new internal systems and tools.

Preferred Qualifications

• Experience supporting teams that travel frequently.
• Prior exposure to billing, invoicing, or cost tracking processes.
• Experience working in a large, enterprise environment.
• Ability to work autonomously and manage recurring processes.

Work Environment

• Hybrid schedule: four days onsite, one remote day per week.
• Office-based role with regular in-person collaboration.
• Team-oriented environment.

Compensation & Benefits

The pay rate for this position ranges from $20.00 to $30.00 per hour. Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.