Supply Coordinator & Facility Assistant

Supply Coordinator & Facility Assistant

As the leader in end-of-life care, Unity is committed to attracting and retaining a diverse workforce of motivated, engaged, and mission-driven team members. We foster a culture grounded in our core values of Excellence, Collaboration, Integrity, Compassion, and Accountability. Working at Unity is more than a job, it's a calling shared by individuals who are passionate about making a difference.

The Supply Coordinator & Facility Assistant supports daily operations across Unity's onsite and offsite locations by maintaining medical and operational supplies, coordinating inventory and equipment needs, and assisting with facility operations and maintenance. This position combines Supply and Facilities responsibilities and works under the direction of the Supply Coordinator Lead and Facility Manager, who report to the Product Services Manager.

This role is ideal for someone who enjoys variety in their day, values organization and efficiency, and can balance hands-on responsibilities with administrative and operational support.

***Some travel between Unity locations is required during working hours; a company vehicle is provided.***

Schedule: Monday-Friday 6:30 am - 3:00 pm. Participates in maintenance on-call shift rotation (shift times can vary based on coverage, but as a guide are generally between 5:00 pm and 6:30 am for 7 days. Every 3rd week is rotated along with an extra week of coverage every 3rd month.

Key Job Duties:

Supply Responsibilities
• Replenish office, kitchen, building, and medical supplies across onsite and offsite locations
• Fill and deliver medical supply requests in a timely manner
• Monitor inventory levels and coordinate reordering of supplies
• Troubleshoot delayed or back-ordered products and identify alternative solutions
• Maintain and organize supply rooms and supply stock areas
• Ensure supply totes are prepared for new employees
• Update vendor data and coordinate patient admission/discharge information for direct mail processing
• Review and process escalated supply requests outside standard criteria
• Perform quality checks on medical supplies and materials
• Clean, maintain, and monitor Unity-owned durable medical equipment
• Support cost management by working with vendors to obtain quality products at competitive pricing
• Verify incoming supply orders and assist with invoice allocation
• Monitor expiration dates and rotate stock appropriately
• Maintain Safety Data Sheets (SDS) and required documentation
• Track high-cost, OSHA-related, and specialty supply usage for reporting purposes
• Facilitate monthly Supply Orientation for new employees
• Prepare reports and monitor supply trends as requested
• Maintain and update department resources and communication platforms
• Organize returned supplies and coordinate pickup of donated items
• Monitor supply-related emails and electronic requests

Facility Responsibilities
• Visit workstations and contracted facilities to deliver supplies and maintain office readiness
• Set up and clean up meeting spaces and special events
• Maintain oxygen supply inventory at the Meng Residence
• Deliver and pick up mail, donations, and other items as needed
• Ensure copy paper, drinking water, cleaning supplies, and other workplace essentials remain stocked
• Perform snow removal and salting responsibilities according to procedure
• Monitor maintenance requests and assist with issue resolution and follow-up
• Support light maintenance and building-related responsibilities as assigned
• Perform weekly, monthly, and daily facility testing and readings, including water systems, generators, and exit lights
• Participate in the maintenance on-call rotation as needed\

Why Join Unity?

At Unity, every role contributes to our mission of delivering compassionate care and support. Joining our team means becoming part of an organization where your work directly impacts patients, families, and the community we serve.

This version reads more like a polished external posting while keeping your operational details and expectations intact.

Requirements

Knowledge, Skills, and Abilities:

• Computer proficiency (MS Office - Word, Excel, and Outlook)
• Highly motivated and organized with a strong attention to detail and analytical skills to help solve problems.
• Ability to communicate effectively, both verbally and in writing.
• Ability to maintain confidentiality and discretion in business relationships and exercise sound business judgment.
• Ability to keep up to date with policies, practices, and regulations.
• Ability to prioritize and handle multiple tasks and capable of dealing with deadline pressures.
• Comply with all applicable local, state, and federal laws and regulations as well as policies and procedures of Unity.
• Satisfy mandatory training requirements regarding local, state, and federal regulations and/or Unity's policies and procedures.
• Perform other job-related duties as assigned.
• Ability to adjust to frequently changing demands.

Minimum Qualifications & Certification/Licensure:

1. Valid WI Drivers' License, reliable transportation, and proof of current automobile insurance coverage.
2. High school diploma or GED required
3. Related experience in medical supplies and/or maintenance duties
4. Experience using technology, to include: Microsoft Office products, online ordering, pulling reports, and assessing data for accuracy.