Personal Assistant

Job Description

Job Description

Job Title: Personal Assistant 

Position Type: Full-Time  
Location: On-site 
Reports To: Employer  

Position Summary 

The Personal Assistant provides direct administrative and personal support to ensure the employer’s professional, household, and personal responsibilities are organized and managed efficiently. This role requires a highly dependable, discreet, detail-oriented individual who is comfortable multitasking, prioritizing tasks, and maintaining confidentiality at all times. 

Key Responsibilities 

Administrative Support 

• Manage calendars, appointments, meetings, and reminders 

• Handle email and phone correspondence professionally 

• Assist with document organization, filing, and records management 

• Prepare letters, reports, and communications as needed 

• Coordinate travel arrangements and itineraries 

• Maintain task lists and follow-up systems 

Personal & Household Support (if applicable) 

• Assist with errands such as shopping, pickups, or deliveries 

• Help manage household schedules and service providers 

• Organize personal events, reservations, and bookings 

• Support daily routines to improve efficiency and organization 

• Assist with personal projects as assigned 

Logistics & Coordination 

• Track deadlines and upcoming commitments 

• Provide reminders and proactive planning support 

• Assist with scheduling across personal, work, and family roles 

• Coordinate with outside professionals or service providers 

Confidentiality & Professionalism 

• Maintain strict confidentiality regarding all matters 

• Demonstrate professionalism, respect, and discretion at all times 

• Build and maintain a supportive, organized working relationship 

Qualifications 

Required 

• Strong organizational and time-management skills 

• Excellent written and verbal communication 

• High level of reliability, trustworthiness, and discretion 

• Proficiency with email, scheduling tools, and Microsoft/Google applications 

• Ability to multitask and work independently 

• Professional and respectful demeanor 

Preferred 

• Experience as an assistant, administrative support, coordinator, or similar role 

• Valid driver’s license (if errands/travel required) 

• Experience working in a household, executive, clinical, environment 

• Comfort working with sensitive or confidential information 

Personal Attributes 

• Calm, patient, and solution-focused 

• Detail-oriented with strong follow-through 

• Flexible and adaptable to changing priorities 

• Compassionate and emotionally mature 

• Reliable and punctual 

• Strong interpersonal skills 

Work Schedule & Compensation 

• Schedule: Monday to Friday 9am to 4pm 

• Compensation:  hourly Range $20-$25 per/hour 

• Benefits: [PTO, mileage reimbursement, insurance (life, health and dental), tuition reimbursement, 401K.] 

Confidentiality & Ethics Statement 

The Personal Assistant must maintain the highest level of privacy and confidentiality regarding all personal, professional, and family matters. A confidentiality agreement may be required. 

How to Apply 

Interested applicants should submit: 

• Resume 

• Short statement of interest 

• References (optional) 

Send  to:View email address on ziprecruiter.com