Executive Assistant

Executive Assistant

McKesson is seeking an Executive Assistant. The McKesson VP, Business Modernization & the VP, Business Program Lead ERP Modernization are seeking a highly experienced Executive Administrative Assistant.

Provides and/or leads a full range of administrative support to multiple Vice Presidents of the organization, exercising confidentiality, tact, and diplomacy.

Communicates directives and information from the VP to executives, managers and others in the organization and follows up on the status of assignments.

Manages access to executives by screening emails and other communications.

Maintains files, records, calendars, and reporting.

Assist in arranging and planning travel, meetings and tracking expenses.

Participates in the development and implementation of admin standards, policies, practices for the org.

Provide administrative support to multiple Vice Presidents.

Extensive calendaring, on and off-site meeting planning, travel arrangements, and other core admin tasks.

Assist with internal and external meeting preparation to include presentations and reporting.

Utilize project management tools to monitor timelines, deliverables, and resources, ensuring all tasks are completed on schedule.

Collect, analyze, and format data for ad hoc and routine reports, as well as performance evaluations.

Making high level contacts of a sensitive nature inside and outside the company.

Preparing and processing expense reports.

Leading and/or managing special projects on behalf of the business unit.

Outlining drafts and finalizing correspondence.

Handling details of a highly confidential and critical nature.

Education & Minimum Requirements

HS Diploma, Vocational Training, Professional Certification or Equivalent. A degree is preferred.

Typically requires 6+ years of related work experience.

Critical Skills

Navigate a highly matrixed organization to accomplish objectives.

Thorough knowledge of administrative support.

Excellent written and verbal communication skills.

Proven ability to manage complex projects efficiently and effectively.

Ability to investigate and solve a variety of issues by employing considerable judgment, initiative and consistent follow up for complete and quick resolution.

Demonstrated ability to support executive-level stakeholders with professionalism, responsiveness, and a service-oriented mindset.

Self-starter with superb follow up, attention to detail and flawless execution.

Strong event planning and management skills.

Strong interpersonal skills – proven ability to build successful and effective relationships with individuals at all levels of the organization.

High level of technical proficiency and computer literacy with excellent command of technology and software particularly Microsoft Office Suite including – Excel (spreadsheets), Word (word processing), Outlook. (scheduling), and PowerPoint (presentations), Teams (meetings), and Salesforce.com.

Ability to work under general direction on multiple tasks with demanding and competing timelines.

Uses discretion and maintains the highest level of confidentiality.

Ability to prioritize.

Working Environment

This role is a hybrid position. The selected candidate is expected to work on-site at our Irving Office, a minimum of two (2) days per week, with the remaining days worked remotely. Specific in-office days may be designated based on team needs and business priorities. Our preferred candidate must live within a 50-mile radius of our Irving Office.

Hybrid work environment with both remote work and required in-office presence as needed.

Ability to travel 10% of the time to attend and assist with large meetings and/or events.

Occasional overtime may be required to meet business needs.