Accounting Manager

EOE Statement
It is our policy to provide equal employment opportunities and will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability, veteran or military status, genetic information, or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants.

Description

Job Title: Accounting Manager

Position Type: Exempt

Department/Group: Finance

Reports To: Director of Finance

Status: Full-Time

Mission Statement:

To stand in the presence of the Living God, and with Mary, make known to the world the love of the Sacred Heart of Jesus.

Purpose of Your Job Position:

Reporting to the Director of Finance, the Accounting Manager is responsible for accounting, accounts payable, accounts receivable, bank reconciliations, and supporting audits for the non-profit corporations including, but not limited to Carmelite Sisters, Flos Carmeli Formation Centers, Sacred Heart Retreat House, Mount Carmel Health Ministries, Marycrest Manor, and Santa Teresita.

This role is responsible for the production of accurate accounting processing, that follows GAAP, non-profit, and healthcare accounting standards for the corporations assigned. The Accounting Manager implements consistent accounting policies, and provides timely, accurate financial information for decision-making across these entities.

Position Requirements

Qualifications and Education Requirements:

• Bachelor's degree in accounting or finance.
• 5+ years of accounting experience including:
  • Financial statement production, including bank reconciliations, journal entries, accounts payable, accounts receivable, fixed assets and donor restricted assets preferred.
  • Familiarity with accounting and billing software, Multiview and Point Click Care preferred.
  • Operational and capital budgets preparation including business plans preferred.
  • Preparing Financial and variance analysis
• Experience in Healthcare, Religious non-profit environment preferred.
• Familiar with religious organizations.
• Strong knowledge of GAAP, non-profit accounting, and financial internal controls.
• Demonstrates excellent working knowledge of Microsoft Office (Word, Excel).
• Must be able to speak and write the English language in an understandable manner.

Skills and Job Requirements

• Detail-oriented, organized professional who values accuracy, consistency, and accountability.
• Maintains confidentiality regarding all information shared, received, and accessed in the Finance office.
• Must demonstrate high ethical standards and professional conduct.
• Must possess leadership ability and willingness to work harmoniously with other personnel.
• Possesses strong verbal and written communication skills.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Supports and articulates the mission and values of Carmelite Sisters of the Most Sacred Heart of Los Angeles.

• Demonstrates the mission through decision making and actions related to values established in the handbook.
• Has a neat appearance and dresses in a professional and modest manner in accordance with the handbook.
• Comply with all regulations of the Employee Handbook, Safety IIPP Manual and all other applicable employee and safety policies.

Job Functions:

The Accounting Manager provides financial and analytical support to the administrators, Director of Finance, and other key individuals in managing the financial health of the corporations. The Accounting Manager oversees the daily operations of the staff doing billing, accounts payable, and accounts receivable for the corporations.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position, or in keeping with the individual's skills and qualifications.

Duties and Responsibilities

• Supervises the staff processing billing, accounts payable, and accounts receivable for the corporations assigned, ensuring internal controls and policies are followed.
• Ensures that account payable processes are accurate and timely, including managing electronic fund transfers.
• Ensures that the accounts payable invoices for intercompany transactions are recorded timely, invoices/billing are prepared timely, and intercompany accounts are reconciled on a periodic basis, quarterly preferred.
• Prepares weekly cash flows and check runs for administrator review and approval. Provides any other cash reporting needs as requested.
• Supervises billing through Point Click Care billing software, Multiview accounting software, or Excel depending on the corporation requirement. Ensure accurate and timely billing statements, reviews with residents, customers, and administrators as required.
• Produces revenue reports, accounts receivable aging reports and census reports meeting deadlines for close and billing from the Point Click Care billing system for Marycrest skilled nursing and Santa Teresita assisted living programs.
• Manages follow-up of the accounts receivable to meet goals for days in accounts receivable. Reviews with the administrators' bad debt and refunds for their approval.
• Ensure contract rates are current and up to date for both accounts receivable and payable processing.
• Updates billing rates in the billing software as required, annually and/or with government updates.
• Review accounts payable and accounts receivable postings and approve batches to ensure transactions are accurately recorded in the accounting ERP system.
• Ensure proper vendor setup and compliance, including W-9 verification.
• Verify contribution postings and reconcile to Advancement records for accurate classification of restricted and unrestricted contributions. Properly records the contribution restriction of purpose in the accounting system.
• Reconcile the deposits of contributions with the Fund by Month report from advancement, resolving any discrepancies monthly.
• Prepare journal entries as assigned.
• Reconcile balance sheet accounts as assigned monthly.
• Prepare Prepared by Client (PBC) documents and follow-up analysis for the annual audit and review for multiple corporations.
• Support external audits, including Medi-Cal and Medicare audits, and others as they arise.
• Responsible to prepare information related to healthcare regulatory required filings.
• Prepares budgets as assigned.
• Maintain consistent accounting policies and internal controls across corporations, provide recommendations for updates as needed.
• Responsible for the annual processing of 1099 forms for vendors.
• Assists with corporate and business filings.
• Provides analysis as assigned on an ad hoc basis.
• Perform other functions as assigned by Manager.

Working Conditions

• Sits and works on computers for extended periods.
• Subject to frequent interruptions.
• Subject to time constraints, and able to prioritize tasks to meet deadlines.

Physical and Sensory Requirements

• Must be able to move intermittently throughout the workday.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
• Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, support agencies, and outside agencies.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such a weight of a minimum distance of 50 feet.
• Must be able to sit for extended periods engaged in desk and/or computer work.
• Must have hand and wrist coordination for data entry input.

Full-Time/Part-Time
Full-Time

Shift
-not applicable-

Salary Range
$42.00-$60.00

Position
Accounting Manager

Number of Openings
1

Exempt/Non-Exempt
Exempt

Location
Carmelite Sisters of the Most Sacred Heart of Los Angeles

About the Organization
The Carmelite Sisters of the Most Sacred Heart of Los Angeles celebrate 90 years of service to the Los Angeles Archdiocese through apostolic works in health care, education and spiritual retreats.


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This position is currently accepting applications.