Legal Administrative Assistant

Legal Administrative Assistant

Robins Kaplan is seeking a Legal Administrative Assistant to support our Business Litigation and Insurance practice groups in our Century City office. The Legal Administrative Assistant provides administrative and legal support to attorneys, other legal professionals, and supervisors in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.

This role is designated for a hybrid work schedule with 3 days in office per week to facilitate collaboration with key stakeholders and 2 remote days per week.

Essential functions include:

• E-filing in state, federal, and appellate courts
• Docketing court dates and case deadlines
• Preparing fee agreements and client letters
• Coordinating depo and trial logistics
• Registering and logging attorney admissions
• Preparing legal documents, exhibits, and case-related materials
• Managing physical and electronic case files
• Coordinating travel logistics and itineraries
• Processing and reconciling expenses
• Organizing meeting and event logistics
• Preparing and distributing meeting materials
• Drafting correspondence and preparing reports
• Conducting research and drafting summaries
• Assisting with business development and social media efforts
• Performing file openings and conflict checks
• Processing bills and preparing invoices
• Tracking and filing Continuing Education credits
• Submitting and logging memberships and registrations
• Providing back-up support to other assistants
• Performing day-to-day administrative functions, such as: scheduling meetings, prioritizing mail, answering correspondence, screening and placing phone calls, organizing and maintaining files, making reservations, etc.
• Completing additional duties as requested

Knowledge/skills include:

• Outstanding client service with a can-do attitude
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
• Knowledge of legal terminology, life of case timelines, and court processes
• Use initiative and independent judgment within established guidelines
• Interpret data accurately and present information concisely
• Exercise discretion in handling confidential, controversial, or sensitive information
• Demonstrate a high degree of professionalism
• Work well under pressure to meet tight deadlines
• Word, Outlook, Excel, PowerPoint, and document manage system proficiency

Education and experience:

• Associate's or Bachelor's degree desired
• 10 years of experience as a Legal Administrative Assistant

Physical demands:

• Work is performed in a professional office environment and requires the following during the work day:
• Individual will interact regularly with others verbally, in-person, and via written communication
• Operate computer and other office equipment such as a copy machine, printer, telephone, etc.
• Ability to move/traverse about the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)
• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use)
• May require occasional light lifting (files, copy paper, etc.)

In addition to the essential functions outlined above:

• Individual in this position will provide additional assistance and support as directed by his/her supervisor
• This job description is subject to change at any time

The hourly pay rate for this position is $32.82- $62.56 per hour, depending on experience. This is a non-exempt position eligible for overtime. Actual pay will be adjusted based on experience and other job related factors permitted by law.

It is the policy of Robins Kaplan LLP to provide equal employment opportunities for all without regard to race, color, religion, gender, gender identity/expression, sexual orientation, age, national origin, disability or any other status protected by federal, state or local law. It is also our policy to work with individuals with disabilities when reasonable accommodations, sufficient to allow a person with a disability to perform the essential functions of their job, may be needed. It is our policy to be a workplace free from illegal discrimination and harassment.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.