Accounts Payable / Accounts Receivable Specialist

Accounts Payable / Accounts Receivable Specialist

Location: Sun Prairie, WI
Pay: $27–$33 per hour, based on experience
Employment Type: Full-Time
Schedule: Monday–Friday | Hybrid – 4 Days Onsite, 1 Day Remote
Industry: Engineering

Position Overview

Our client, a growing engineering firm in Sun Prairie, WI, is seeking an experienced and detail-oriented Accounts Payable / Accounts Receivable Specialist to join their accounting team.

This position will support daily accounting operations, including processing invoices, managing vendor payments, tracking customer receivables, reconciling accounts, and maintaining accurate financial records.

The ideal candidate will have a strong accounting background, excellent organizational skills, and experience using Epicor accounting software. Candidates with cost accounting experience are also encouraged to apply, particularly those familiar with project costs, expense tracking, and financial reporting.

This is an excellent opportunity for someone looking to grow their accounting career with an expanding organization.

Key Responsibilities

Accounts Payable & Accounts Receivable

• Review, code, and process vendor invoices accurately and efficiently.

• Prepare and process vendor payments, including checks and ACH transactions.

• Generate customer invoices, monitor outstanding balances, and follow up on overdue payments.

• Record and apply incoming payments to the appropriate customer accounts.

• Research and resolve invoice discrepancies, payment issues, and billing inquiries.

• Maintain accurate vendor and customer records within the accounting system.

• Assist with accounts payable and accounts receivable aging reports.

General Accounting & Cost Tracking

• Assist with general ledger entries, account reconciliations, and month-end closing activities.

• Track and allocate expenses to appropriate projects, departments, or cost centers.

• Support project cost accounting, including reviewing expenses, labor costs, and budget variances.

• Assist with monitoring project profitability and identifying cost discrepancies.

• Prepare financial reports and supporting documentation for management.

• Maintain accurate accounting records and assist with internal and external audits.

• Collaborate with project managers and other departments to ensure accurate financial information.

Accounting Systems & Administrative Support

• Utilize Epicor ERP software to process accounting transactions and maintain financial records.

• Maintain organized documentation for invoices, payments, reconciliations, and financial reports.

• Assist with improving accounting processes and identifying opportunities for greater efficiency.

• Support additional accounting responsibilities and special projects as the company continues to grow.

Qualifications

Required

• Previous experience in accounts payable, accounts receivable, general accounting, or cost accounting.

• Experience with Epicor ERP/accounting software strongly preferred.

• Strong understanding of accounting principles, financial transactions, and account reconciliations.

• Experience processing invoices, payments, and maintaining accurate financial records.

• Proficiency in Microsoft Excel and general accounting software.

• Excellent attention to detail, organizational skills, and accuracy.

• Ability to prioritize multiple responsibilities and meet deadlines.

• Strong communication and problem-solving skills.

• Ability to work independently while collaborating with a team.

Preferred

• Experience in cost accounting, project accounting, or job costing.

• Previous accounting experience within engineering, manufacturing, construction, or another project-based industry.

• Familiarity with general ledger accounting, month-end close, and financial reporting.

• Experience tracking project expenses, labor costs, and budget variances.

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Why Join This Team?

• Join a growing engineering firm with opportunities for professional development.

• Competitive hourly compensation of $27–$33 per hour , based on experience.

• Gain exposure to multiple accounting functions, including AP, AR, and cost accounting.

• Work in a collaborative environment where accuracy, initiative, and teamwork are valued.

• Opportunity to expand responsibilities as the organization continues to grow.