Administrative Assistant I

Administrative Assistant - Level I

Experience: 0-3 years

Location : Salem, OR - 97301

Type : 1 year contract on Tricon's W2 (Reporting to client onsite at their Salem, OR plant)

Job Description

Under direct supervision, provides general administrative support to a department or group of professionals.

• Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
• Receives and responds to routine correspondence following established procedures not requiring management review.
• Requires the ability to exercise independent judgment and employ basic reasoning skills.
• Typically requires a high school education or equivalent.
• Uses designated software packages including word processing, spreadsheet, database management, and presentation software in the performance of position tasks.
• A minimum of 60 wpm is required; speedwriting or shorthand may be required.
• Assists employers by performing secretarial and administrative tasks.
• Handles high volume of detailed work.
• Compiles, analyzes, and reconciles reports.
• Prepares and verifies weekly, monthly, quarterly, and annual reports such as indexes, budgets, inventories, etc.
• Organizes employer's appointment schedule.
• Maintains business records and files.
• Opens and sorts incoming mail and prepares replies or directs mail to their employers for reply.
• Arranges conferences and travel accommodations.
• Handles purchase orders, payments of bills, and expense vouchers.
• Works with confidential materials, personnel records, pay roll and salary data.
• Works with minimal supervision.
• May be skilled in a specific work environment, such as legal, finance or marketing.
• Prepares letters, memos, invoices, manuscripts, and other business documents as directed, using designated word processing software.