Event Graphics Vendor Operations Coordinator

Robert Half is seeking an Event Graphics Vendor Operations Coordinator for a contract opportunity through year-end in the Greater Boston area. This is a remote, 40-hour-per-week position; candidates must be willing and able to work Eastern (EST) hours. Some weeks may average closer to 30 hours depending on project volume. The Vendor Operations Coordinator will support the production and delivery of custom graphics, signage, exhibit components, and branded event materials for trade shows and live events. This role is ideal for a highly organized project coordinator with experience managing vendors, production schedules, logistics, and multiple concurrent projects in a fast-paced environment.Responsibilities:Manage multiple graphic production and fabrication projects from kickoff through deliveryCoordinate timelines, approvals, production schedules, and shipping logistics with vendorsWork closely with Account Management, Production, and Operations teams to meet project deadlinesReview graphic proofs, production specifications, and project documentation for accuracyTrack project status, schedules, revisions, and deliverables across multiple initiativesCommunicate project updates, risks, and timeline changes to stakeholders and vendorsCoordinate logistics, inventory tracking, and vendor deliverablesSupport vendor sourcing, onboarding, and procurement activitiesMonitor vendor performance and service level expectationsProcess and track vendor orders, invoices, and fulfillment activitiesMaintain project documentation within Airtable and other project management systemsParticipate in project meetings and production reviewsAssist with event execution and troubleshooting as needed