Administrative Assistant

Job Description Job Description We are looking for a detail-oriented Administrative Assistant to support operations in Deerfield Beach, Florida. This Contract position plays a key role in keeping documentation, purchasing activity, and communication organized across project teams. The ideal candidate will bring strong administrative coordination skills, accuracy in handling records, and the ability to manage multiple priorities in a fast-paced contractor environment. Responsibilities: • Coordinate day-to-day administrative communication between field leadership and management teams to keep project activities aligned. • Monitor change-related documentation, subcontract modifications, and drawing updates to ensure project files remain current and accessible. • Verify vendor eligibility to work on site, including insurance and related compliance paperwork. • Handle credit card purchase documentation, shipping of plans or samples, and other project support tasks for accounting and operations teams. . • Experience providing administrative support in an office, project, or construction-related environment. • Ability to manage data entry, document control, and recordkeeping with a high level of accuracy. • Familiarity with purchase orders, invoice processing, and general administrative office procedures. • Strong verbal and written communication skills, including the ability to handle inbound calls professionally. • Comfortable coordinating with multiple stakeholders, including project managers, superintendents, vendors, and subcontractors. • Proficiency with standard office software and digital filing systems. • Strong organizational skills with the ability to prioritize tasks and meet deadlines in a busy setting.