Receptionist/Administrative Assistant

Join Our Team as a Receptionist (Path to Project Manager Assistant)

ABEL Construction Company is looking for a skilled Receptionist - Path to PMA to join our growing team. If you thrive in a dynamic, fast-paced environment and are ready to contribute to exciting projects, we'd love to meet you!

Key Responsibilities

Front Desk & Administrative (Primary)

• Greet and welcome visitors in a professional and friendly manner
• Answer, screen, and direct incoming phone calls
• Maintain a clean, organized, and professional reception area
• Receive and distribute mail, deliveries, and messages
• Schedule and coordinate meetings and appointments
• Provide general administrative support including data entry, filing and document management
• Order and maintain office supplies; coordinate staff lunches and manage outgoing mail and packages
• Maintain confidentiality and handle sensitive information appropriately
• Review and enter vendor invoices into the accounting system, ensuring required documentation is complete
• Distribute checks as directed and notarize applicable lien waiver
• Route, track and obtain signatures on project and corporate documents
• Provide administrative support to Project Management Assistants (PMAs) on active projects

Project Manager Assistant (Training & Development)

• Support Project Managers with administrative tasks throughout the project lifecycle
• Assist with issuing subcontracts and purchase orders
• Help track change orders, submittals, and project documentation
• Participate in maintaining job files, project records, and correspondence
• Assist with meeting minutes, RFIs, and transmittals
• Learn construction software systems (e.g., Autodesk, Sage Intact or similar)
• Support billing processes, including applications for payment and basic accounting coordination
• Assist with project closeout documentation

Note: PMA responsibilities will be introduced progressively based on training and business needs.

What We're Looking For

Qualifications

• High school diploma required; associate degree preferred
• 1+ year of administrative, receptionist, or office support experience preferred
• Strong communication and customer service skills
• Highly organized with the ability to manage multiple tasks
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Interest in construction, project coordination, or operations preferred
• Ability to obtain Notary Public license within 90 days of hire

Preferred Skills & Attributes

• Strong attention to detail and accuracy particularly with numbers and formatting
• Ability to maintain professionalism in a fast-paced environment
• Willingness to learn new systems and processes
• Team-oriented mindset aligned with Abel's "One Abel" culture
• Commitment to safety and quality in all aspects of work
• Ability to recognize patterns, anticipate needs, and proactively identify potential issues

Location: This position requires the candidate to work on-site in the Indianapolis, IN area.

Why ABEL Construction?

• Competitive Pay & Benefits : We offer a comprehensive benefits package, including life, health, dental, and vision insurance, paid time off, 401K and more.
• Career Growth : We provide continuous training opportunities and room for advancement within the company.
• Supportive Work Environment : Be part of a collaborative, close-knit team that values your skills and fosters your professional development.
• Exciting Projects : Work on a variety of construction projects that challenge your expertise and allow you to grow.

Ready to Build a Better Future?

If you're ready to take your career to the next level and be part of a company that values quality, teamwork, and growth, apply today to join ABEL Construction Company.