Senior Administrative Assistant

Senior Administrative Assistant

The Senior Administrative Assistant provides high-level administrative, operational, and logistical support to leaders and client-facing teams. This role requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities while handling confidential information with discretion. The Senior Administrative Assistant anticipates business needs, ensures seamless coordination across stakeholders, and serves as a trusted partner in daily operations.

Key Responsibilities

• Provide comprehensive administrative support with a proven record of sustained performance and reliability.
• Manage complex scheduling for multiple clients and stakeholders, ensuring accuracy and efficiency.
• Anticipate leadership and client needs and take initiative to address issues before they arise.
• Demonstrate strong follow-up and tenacity to gather required information and drive tasks to completion.
• Work independently while exercising sound judgment in a fast-paced environment.

Meeting, Event & Conference Coordination

• Coordinate conferences and meetings, including registration, travel identification, logistics, and on-site support.
• Support office and client events, ensuring smooth execution and attention to detail.
• Manage office work requirements with flexibility for limited remote work as business needs allow.

Travel, Expenses & Invoicing

• Arrange domestic and/or international travel, including flights, lodging, ground transportation, and itineraries.
• Manage expense reporting and invoicing using tools such as Concur.
• Ensure accuracy, timeliness, and compliance with company policies.

Technology & Documentation

• Maintain a high level of proficiency in Microsoft Office Suite, including PowerPoint capabilities.
• Format, edit, and prepare professional documents and presentations.
• Utilize business systems and tools such as Concur, Spectrum, and DocuSign to support workflows.

Resource, Inventory & Field Support

• Coordinate field swag ordering, inventory management, and distribution.
• Maintain accurate records and ensure timely delivery of materials.
• Maintain report of field assignments of foremen and superintendents utilizing payroll reports

Confidentiality & Professional Standards

• Handle sensitive and confidential information with discretion and integrity.
• Demonstrate strong attention to detail, punctuality, and consistent attendance.
• Uphold high standards of professionalism in all interactions.

Required Skills & Qualifications

• 3-5 years of previous Administrative Office level work
• Highly proficient with Microsoft Suite products (Word, Outlook, Excel, PowerPoint, etc.)
• Strong time management and organizational skills with the ability to manage competing priorities.
• Exceptional attention to detail and follow-through.
• Self-sufficient, proactive, and solutions oriented.
• Excellent written and verbal communication skills.
• Proven ability to manage confidential information responsibly.

Preferred Experience

• Experience in senior-level administrative or executive support roles.
• Familiarity with expense management, travel coordination, and invoicing processes.
• Experience supporting multiple clients, teams, or field-based personnel.
• Previous experience with Spectrum, Concur and Smartsheet is a plus.

Lease Crutcher Lewis offers a comprehensive healthcare plan with medical, dental, and vision coverage. Our employer-funded Lifestyle Spending Account supports physical wellness for employees and their pets, and our employer-funded Headspace membership supports mental wellness. We also offer a generous Health Savings Account with annual employer sponsored contributions. Lease Crutcher Lewis provides support for a financially healthy future, including our Employee Stock Ownership Plan (enrollment covered at no cost to you) and a 401(k) with a competitive matching program. To support employee philanthropic efforts, employees are eligible for volunteer PTO and charitable giving matching programs.

Lease Crutcher Lewis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of, and will not be discriminated against, based on the basis of race, color, gender, pregnancy or breastfeeding, sexual orientation, gender identity or expression, religion, national origin, age, genetic information, marital status, veteran status, disability, or other status protected by state or federal law.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.