Administrative Coordinator

Administrative Coordinator II

We're looking for an Administrative Coordinator II to join Procore's Product & Technology organization. In this role, you'll interact with VP's and Senior Directors in our organization as well as associates, and service providers.

This role will be a mix of event planning, project coordination, and business initiative support. The ideal candidate is a high-energy individual who enjoys being in the mix with stakeholders, coordinating multiple meetings and events simultaneously, and seeing the results of their efforts. You must be proactive and self-directed, collaborative and positive, reliable and accountable. We're looking for someone who takes initiative, works well with others, follows through on commitments, and takes ownership of their work.

This position reports to the Manager, Administrative Assistant Enablement & Operations, will be based in our Austin office and expected to be able to commute into the Austin office at a minimum of 3 days a week.

What you'll do:

• Coordinate small- to medium-sized meetings or events for senior leadership and/or their management teams, as well as provide logistical support as needed
• Manage special projects for senior leadership and/or their management teams
• Research meeting and event-related vendors and resources
• Track projects, create electronic archives, and develop resource databases
• Provide back-up support to the Executive Assistant Team

What we're looking for:

• 1-3 years of event coordination or event management experience
• 1-3 years of project coordination experience
• Proven experience initiating action when given ambiguous requirements
• Strong attention to detail throughout work
• Strong interpersonal and communication skills
• Experience as an Administrative Assistant
• Experience with calendar management in a professional environment