Administrative Assistant

Job Description

Job Description

We are looking for a personable and organized Administrative Assistant to support the Human Resources team. This contract position offers a part-time schedule of 20 hours per week with flexibility across Monday through Thursday or a similar arrangement. The role is onsite and is well suited for someone who enjoys balancing administrative coordination, payroll-related support, and employee-focused activities in a collaborative environment.

Responsibilities:

• Provide day-to-day administrative support to the Human Resources department, ensuring documents, communications, and records are handled accurately and efficiently.

• Assist with HR-related payroll tasks, including data review, entry, and follow-up to help maintain timely and accurate processing.

• Welcome visitors, manage front-desk responsibilities, and respond to inbound calls with professionalism and a service-oriented approach.

• Coordinate and support employee events, including approximately two activities each month focused on wellness and employee engagement.

• Enter and maintain personnel and administrative information in relevant systems with strong attention to detail.

• Help prepare materials and logistics for meetings, onboarding activities, and training sessions, with the opportunity to take a lead role in certain in-person training sessions.

• Contribute to special projects as business needs evolve, including additional project-based assignments that may offer some hybrid flexibility.

• At least 2 years of administrative support experience, preferably in a human resources or office environment.

• Ability to manage part-time onsite work for 20 hours per week with a flexible schedule.

• Experience with data entry, administrative office support, and handling inbound phone communication.

• Familiarity with payroll-related administrative tasks and comfort working within HR processes.

• Exposure to Rippling software or similar Human Resources software.

• Strong interpersonal skills with a positive attitude, coachable mindset, and willingness to collaborate across experience levels.

• Capable of organizing events, managing multiple priorities, and communicating clearly in a detail-oriented setting.