Document Management Specialist

Document Management SpecialistAxiom Space fosters a work environment inclusive of all perspectives. We are the pioneers of commercial space, leading the transformation of low-Earth orbit into a global space marketplace. Our mission-driven team is seeking a bold and dynamic Document Management Specialist who is fueled by high accountability, execution horsepower, and driven to understand our world, science/technology, and life itself, for the benefit of all on Earth and beyond.POSITION SUMMARYAxiom Space seeks a resilient, high?energy Document Management Specialist who can thrive in a complex, fast?moving environment. The role manages the full lifecycle of technical documents, enforces standards, and ensures precise revision and release control. It drives process discipline, supports audit readiness, and administers collaboration platforms such as Confluence, Jira, and Box. The position also provides Program Control Board secretarial support and coordinates project activities using agile practices.KEY DUTIES & RESPONSIBILITIESDevelop, implement, maintain, and follow approved document control procedures, work processes, and instructionsExecute quality control on all incoming and outgoing documentation and correspondence, identifying irregularities and non?complianceProvide technical guidance and support to project team members on automated document management toolsDeliver Document Management System guidance and training to Axiom personnel, customers, and contractors/consultantsEvaluate existing work processes and implement improvements within assigned areasParticipate in quality assurance audits, internal reviews, and external auditsPerform document management activities including formatting documents using approved Microsoft Word templates, managing revision histories, and ensuring timely processingManage the full document lifecycle from number assignment through final release, coordinating stakeholder reviews, comment collection, redline tracking, and signature routingMaintain Atlassian Confluence sites, Jira tracking systems, and Box Drive repositories for assigned projectsMaintain document tracking logs and reports using Microsoft Office applications and other organization?specific toolsEnsure proper marking and control of proprietary and sensitive information in compliance with restricted data requirementsProvide backup or surge support for Program Boards and Project Lifecycle Milestone ReviewsSupport meeting logistics including conference room setup, Outlook calendar coordination, meeting minutes, and documentation of decisions and formal actionsCommunicate project progress, status, and potential issues to stakeholders and leadershipImplement and maintain agile project management methodologies throughout the project lifecyclePerform additional job duties as assignedQUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education & ExperienceBachelor's or Associate degree in Business or English preferred; equivalent combinations of education and experience accepted10+ years of experience in document management, records control, and change managementProven ability to partner with stakeholders, executive leadership, and cross?functional teams to gather requirements, obtain information, and ensure follow?throughStrong time?management and organizational skills with a consistent record of meeting tight deadlines and maintaining high qualityWorking knowledge of AS9100 Quality Management Systems for aviation, space, and defenseDemonstrated success delivering results in fast?paced, ambiguous environmentsSound judgment and proactive problem?solving applied to complex operational challengesHigh attention to detail and accuracy, consistently producing high?quality documentation and outcomesCore SkillsExpert?level proofreading with a sharp eye for errors, inconsistencies, and compliance issuesAdvanced user of Microsoft Office Suite, Confluence, Jira, and Box DriveHighly organized, detail?driven, and collaborative, with strong problem?solving instinctsThrives in environments undergoing rapid change, contributing to process creation and continuous improvementStrong communicator able to convey information clearly and confidently to all levels of the organizationSkilled in producing concise, accurate meeting minutes and action documentationExperienced in coordinating meeting logistics, technology setup, and calendar workflowsSelf?starter with a proven ability to work independently and take initiativeTech-solutioning in using systems and tools to move smarter and fasterPassion for space and the missionCore Competencies:AccountabilityTechnical RigorExecution DisciplinePride of DeliveryWORK ENVIRONMENT:Generally, an office environment, but can involve inside or outside work depending on the task.RequirementsThis position may require access to export controlled technical data or technology subject to NASA regulations, International Traffic in Arms Regulations (ITAR), or Export Administration Regulations (EAR). In accordance with U.S. export control laws, final candidates may be required to undergo additional export control screening to determine eligibility for access. Meeting these requirements is a condition of employment.Management has the prerogative to select at any level for which the position is advertisedMust be willing to work evenings and weekends as needed to meet critical project milestonesPhysical RequirementsWork may involve sitting or standing for extended periods (90% of the time)May require lifting and carrying up to 25 lbs. (5% of the time)Equipment and MachinesStandard office equipment (PC, phone, printer, etc.)Axiom Space is proud to be an equal opportunity employer. Axiom Space does not discriminate on the basis of race, regional color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with disability, or other applicable legally protected characteristics.