Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist supports the College's financial operations through the accurate, timely, and compliant processing of accounts payable transactions. This role serves as a key resource for purchasing, P-Card administration, vendor management, payment processes, and customer service while supporting strong internal controls and effective financial stewardship. Responsibilities within these functional areas may be assigned, redistributed, or shared among team members based on business needs, workload, staffing levels, and individual expertise.

Accounts Payable & Disbursements: Process vendor invoices, employee reimbursements, cash advances, and other disbursements in a timely and accurate manner. Ensure appropriate approvals, account coding, policy compliance, tax reporting requirements, and effective internal controls while resolving payment issues and supporting month end and audit activities. Monitor pre-paid invoices and generate journal entries as required. Support vendor maintenance.

Procurement & Purchasing Support: Support procurement processes by reviewing and processing purchase requests, purchase orders, and related documentation for compliance, accuracy, approval requirements, and budget considerations. Provide guidance to departments on procurement procedures and support purchase order management throughout the procurement lifecycle.

Payment Programs Administration: Support administration of P-Card, purchasing platforms, and related payment programs by reviewing transactions for compliance, coding accuracy, receipts, approvals, account maintenance, reporting, and issue resolution. Support onboarding, access, account maintenance, reporting, and resolution of exceptions or discrepancies.

Customer Service & Financial Operations: Serve as a resource for vendors and campus departments regarding accounts payable, purchasing, procurement card, and related financial processes. Provide guidance and training, assist with testing and implementation of system enhancements, resolve complex issues, support reconciliation, account analysis, and related accounting activities while maintaining a high level of customer service.

Collaboration Skills: Communications regarding interpretation of policies may be made after discussion of different points of view. Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Technical Knowledge: Work requires intermediate skills and knowledge in approaches and systems, which support the design and implementation of major programs and/or processes.

Minimum Qualifications: High School Diploma or GED, 3 years of experience in a related field. One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

Other Position Details: Does not supervise others. Position will not drive CC vehicles.

Anticipated Hiring Salary Range: $23.08 to $27.70 per hour.

What We Offer: As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including: Medical, Dental, and Vision Insurance, Paid vacation and sick time, Paid seasonal breaks and holidays, 403(b) retirement plans, Tuition benefits for employee and eligible dependents, Public Service Loan Forgiveness (PSLF) Assistance Program, Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants.