Maintenance Coordinator

Brooklyn Property Managers is a leading property management company serving owners, tenants, and communities across New York City, with a strong focus on the Brooklyn area. The company is dedicated to maintaining safe, well-managed residential and commercial properties and delivering responsive service to residents and property owners. Brooklyn Property Managers emphasizes reliable building operations, timely maintenance, and clear communication with all stakeholders. Team members work in a collaborative, fast-paced environment where professionalism and accountability are highly valued. The organization offers opportunities to contribute directly to the quality of life in diverse NYC communities. Family office environment with a long established history in the community for 40+ years. Maintenance Coordinator Location: Brooklyn, NY Position: Full-Time, On-Site Role Description We are seeking a highly organized and proactive Maintenance Coordinator to oversee the day-to-day coordination of maintenance and repair requests across our managed properties. The Maintenance Coordinator serves as the central point of communication between residents, property managers, maintenance technicians, and outside vendors. This role is responsible for receiving and prioritizing work orders, coordinating repairs, monitoring work in progress, and ensuring maintenance issues are resolved efficiently and properly documented. The ideal candidate is a strong problem-solver who can manage multiple priorities, communicate effectively, and keep maintenance operations moving from the initial request through completion. Key Responsibilities Receive, review, prioritize, and assign routine and emergency maintenance work orders. Coordinate schedules between residents, in-house maintenance technicians, and outside vendors. Track open work orders and follow up to ensure repairs are completed in a timely manner. Maintain consistent communication with residents and property managers regarding repair status, access, scheduling, and completion. Review technician and vendor updates, including labor hours, materials used, photos, and repair notes. Help verify the quality and completeness of work before closing work orders. Identify recurring maintenance issues and elevate complex building or equipment problems to management. Coordinate preventive maintenance and recurring building service schedules. Obtain vendor estimates and assist management with evaluating repair options and costs. Maintain accurate maintenance records, invoices, proposals, and supporting documentation. Assist with emergency maintenance situations and coordinate appropriate vendors or technicians. Support compliance with building safety requirements, inspections, and applicable regulations. Monitor maintenance activity and help identify opportunities to improve response times, costs, and operating procedures. Qualifications Prior experience in property management, building maintenance, facilities management, construction, or a related field is strongly preferred. Working knowledge of common building maintenance issues, including plumbing, electrical, HVAC, boilers, carpentry, painting, and general repairs. Experience coordinating technicians, contractors, or vendors. Strong organizational skills and ability to manage multiple work orders simultaneously. Strong follow-up skills and attention to detail. Professional communication and customer service skills when working with residents, owners, vendors, and staff. Ability to prioritize urgent issues and make sound decisions in a fast-paced environment. Comfortable using maintenance management or property management software, email, spreadsheets, and other common office applications. High school diploma or equivalent required. Technical, trade, facilities, or property management certifications are a plus. What We’re Looking For We are looking for someone who takes ownership of maintenance issues rather than simply assigning work orders. The right candidate will follow each request from initial report through scheduling, repair, documentation, and final resolution, while keeping all parties informed throughout the process. #J-18808-Ljbffr Brooklyn Property Managers