Executive Assistant

Executive Assistant

Location: 40 Duke Madison Circle Suite 1117 (Duke South, Green Zone)

Work Mode: Local

Schedule: Full Time - M-F 8AM-5PM

Duration: 8 Weeks, covering a LOA. May be shorter or slightly longer contract term

Responsibilities:

• Support and report directly to the Chief Nursing Executive.
• Resolve complex administrative problems independently.
• Manage all aspects of the Chief Nursing Executive's office.
• Screen executive's mail, email, voicemail, and appointments using expert judgment and knowledge.
• Anticipate executive's needs and proactively gather resources to address issues.
• Prepare financial and operational reports and analyses, forecasting and managing the budget.
• Serve as departmental liaison concerning company policies and procedures, grant administration, and budgetary preparation and control.
• Develop presentations for the Chief Nursing Executive.
• Handle confidential information with discretion.
• Engage in regular outside contacts on behalf of the executive with various stakeholders.
• Interpret departmental policies and make decisions on operating problems.
• Represent the company or Chief Nursing Executive on internal or external committees.
• Supervise a small group of clerical assistants and manage personnel actions.
• Plan, organize, and coordinate the administrative aspects of the Executive's office functions.

Requirements:

• Education: Bachelor's degree
• Experience: Minimum six years of executive secretarial experience or equivalent combination of education and experience.
• Familiarity with fast-paced environments.