Executive Assistant

Job Description

Job Description

Benefits: Employee discounts Paid time off Wellness resources $23–$26 per hour, depending on experience • Approximately 15–20 hours per week to start ABOUT THE ROLE We are seeking a highly organized, trustworthy, and proactive Executive Personal Assistant to support a local business owner with both business operations and personal administration. This is a hands-on, varied role for someone who takes initiative, solves problems, follows through, and can work independently without needing frequent direction. The role will support Daniel Huschka, co-owner of NewLife Chiropractic in Canby, with work split between the clinic office and a home office in the Mulino area, along with occasional local errands and appointments. KEY RESPONSIBILITIES • Executive & administrative support: Maintain calendars; schedule appointments and reservations; coordinate meetings and staff events; manage routine emails and texts as authorized; communicate with team members and follow up on outstanding tasks. • Clinic operations: Contact vendors, obtain quotes, coordinate repairs and small office projects, assist with minor facility upkeep, research professional opportunities, and help resolve operational issues. • Personal & household administration: Coordinate personal appointments and errands; manage returns and pickups; schedule vehicle maintenance; track vehicle registration and other renewal deadlines; organize the home office; research services and book reservations. • Financial & records support: Coordinate routine bill payments and administrative deadlines within approved limits; deposit checks; organize receipts and records; handle financial information responsibly. • Projects & other tasks: Assist with occasional social media posting, supply pickups, marketplace purchases, and other practical projects as assigned. REQUIRED QUALIFICATIONS • High school diploma or equivalent. • Reliable personal vehicle and valid driver’s license; able to travel between the Mulino home office, Canby clinic, and local errands. • Self-starter who takes ownership of tasks and follows through. • Sound judgment and confidence to move work forward independently, without needing to check in for approval on every routine step. • Discretion and professionalism when handling sensitive personal, financial, staff, and business information. • Strong organizational skills, attention to detail, and clear written and verbal communication. • Comfortable using email, calendars, online booking tools, and basic office technology. PREFERRED BACKGROUND • Some college, relevant work history, or other meaningful life experience. • Previous experience in administrative support, executive or personal assistance, office coordination, operations, or a similar role. • Maturity, reliability, and demonstrated ability to manage responsibilities with good judgment. BENEFITS • Access to paid time off (PTO) and sick time, in accordance with applicable policy and law. • Free chiropractic care. • Discounted wellness services at the clinic. • Discounted supplements. • Eligibility for employee bonuses. • Costco membership. POSITION DETAILS • Compensation: $23–$26 per hour, depending on experience. • Hours: Approximately 15–20 hours per week to start; schedule coordinated around business needs. • Work locations: Home office in the Mulino area, NewLife Chiropractic in Canby, and occasional local errands. • Probationary period: 30 days to assess fit, reliability, communication, and ability to work independently. • Confidentiality: A confidentiality agreement will be required. Access to sensitive information will be limited to what is needed for assigned duties. WHO WILL THRIVE IN THIS ROLE? The ideal person is dependable, resourceful, discreet, and comfortable with variety. They notice what needs to be done, take practical next steps, communicate clearly, and bring solutions—not just questions. This role is best suited to someone with some work experience or meaningful life experience who is ready to be a trusted right hand to a busy business owner.