AP Coordinator

AP Coordinator

Hybrid • 520 N Columbus Blvd - Philadelphia, PA 19123

Overview

Salary Range $55,000.00 - $60,000.00 Salary/year

Position Summary

The Accounts Payable Coordinator is responsible for processing vendor invoices, ensuring timely payments and maintaining accurate records in compliance with NET policies and procedures and nonprofit accounting standards. This role supports the finance team by managing payables and assisting with month-end close.

Key Responsibilities

• Invoice Processing
• Review, verify and code then enter vendor invoices accurately into the accounting system.
• Ensure services/products provided by the vendor have been received and accepted by NET.
• Ensure proper approvals and adherence to organizational policies.
• Ensure invoices are properly aged in accordance with terms.
• Payments
• Prepare and process checks, ACH and wire transfers.
• Monitor payment schedules and resolve discrepancies.
• Vendor Management
• Maintain vendor files and respond to inquiries.
• Maintain positive vendor relations.
• Ensure compliance with W-9 and 1099 reporting requirements.
• Month-End Close
• Reconcile accounts payable ledger.
• Assist with accruals and expense reporting.
• Compliance
• Follow internal controls and nonprofit financial regulations
• Support audit preparation as needed.

Qualifications

Minimum requirements:

• Minimum high school diploma (higher education in accounting preferred)
• Strong bookkeeping, math, and computer skills
• Excellent attention to detail and accuracy
• Communication and vendor-management abilities
• Detail-oriented and organized
• Able to work under pressure with high volumes of invoices
• Experience working in a hybrid environment
• Knowledge of Third-Party programs such as Bill.com and Chrome River
• Experience with Microsoft Dynamics is a plus