Administrative Assistant Job Description

Description

Life Action offers many ways to use your God-given gifts to help believers everywhere move toward revival, vitality, and their mission with Jesus. We're looking for people who have a passion for Jesus, a heart to serve, and a desire to be a part of work that matters! We have opportunities to serve remotely and at our facilities in Buchanan, MI.

Summary of Duties

The Administrative Assistant serves as a key support member of the camp team by providing administrative, organizational, and communication support to ensure smooth daily operations. This role assists with coordination, documentation, scheduling, and office tasks while helping maintain a welcoming and professional environment. The Administrative Assistant supports leadership and departments by helping manage details efficiently and stewarding information with excellence and discretion.

Primary Responsibilities

• Provide administrative support to supervisors and department leaders through scheduling, communication, and task coordination.
• Assist with organization and upkeep of office systems, including filing, record keeping, and document management.
• Answer phone calls, emails, and messages in a timely, professional, and helpful manner.
• Prepare and maintain documents, spreadsheets, rosters, reports, forms, and correspondence as needed.
• Coordinate logistics for meetings, including scheduling, agendas, notes, and follow-up communication.
• Assist with data entry, tracking, and maintaining accurate information in camp systems.
• Help ensure office spaces are organized, stocked, and functioning well (supplies, printing needs, etc.).
• Work closely with other departments to assist with administrative needs and communication flow.
• Maintain confidentiality and handle sensitive information with integrity and discretion.
• Support the day-to-day operations of the camp by completing time-sensitive tasks with excellence and follow-through.

Skills, Abilities, and Characteristics

• A heart to see God glorified through faithful service and supporting the mission of Life Action Camp.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Strong written and verbal communication skills with a professional and kind tone.
• Ability to work collaboratively while also taking initiative and working independently.
• Trustworthy and discreet when handling sensitive or confidential information.
• Comfortable using common office tools and technology (email, calendars, spreadsheets, documents, printers).
• Ability to remain calm, flexible, and solution-focused when plans change or needs arise.

Other Responsibilities

• Perform other duties as assigned.
• Adhere to MPD (Ministry Partner Development) requirements as outlined in LAM policies and guidelines.

Physical Demands

This role requires:

• Ability to work in an office and camp environment, including sitting and standing for extended periods.
• Ability to lift, carry, and move office supplies or materials as needed.
• Ability to work at a computer for prolonged periods of time.

Compensation

Compensation for this position is funded through Ministry Partner Development (MPD). A salary goal will be established, and Life Action Ministries will provide the training, coaching, and resources needed to help you build a team of ministry partners to reach that goal.

All approved ministry-related business expenses are covered by Life Action Ministries.

Benefits for full-time employees include health insurance, life insurance, long-term disability insurance, and paid vacation. Complete details will be provided with a formal offer of employment.