Administrative Coordinator

About the Organization Rooted in the Rochester Community since 1931, Advantage Federal Credit Union provides not-for-profit, member-first financial services. Location Metro Description As an Employee We live by the Fish! Philosophy, which means we actively choose to bring passion to our work, find ways to Play and bring joy to the office and constantly look for ways to Make Someone’s Day both for our members and our teammates. Above all, we believe in being truly Present for one another. Comprehensive Benefits Medical, dental, vision, FSA, HSA options for full-time employees. Paid holidays, vacation, and sick time. Retirement 401(k) plan which offers company match Training & development opportunities. Tuition assistance. Community focused volunteer opportunities. Promotes a solid work/life balance. Banking perks and discount programs. Employee recognition program Compensation range: $20.00-$24.00per hour The actual salary offered within the range is dependent on a variety of factors including, but not limited to relevant experience, qualifications, skills, level offered, and performance expectations. Position Overview We are seeking an Administrative Assistant to provide administrative support to the senior leadership team and other areas of the credit union on an as needed basis. The Administrative Assistant is responsible for performing administrative responsibilities that are carried out effectively and efficiently while delivering excellent service to internal and external members. Essential Functions & Responsibilities Process incoming and outgoing mail, packages, and deliveries Arrange meetings and events including but not limited to; catering, hotel accommodations, flight and conference rooms. Accurately take, transcribe, organize and distribute meeting minutes and action items Review, proofread, and format correspondence, reports, presentations and other business documents. Supply ordering and processing/approval of invoices in software system Maintain reception, conference room and common office areas to ensure professional appearance Serve as the main point of contact for all external vendors, contractors, and service providers Schedule, coordinate, and oversee routine and emergency building repairs, maintenance tasks, and facility upgrades. Facilitate mandatory building inspections, safety checks, and compliance walkthroughs with vendors. Meet vendors on-site, grant secure access to buildings or specific areas and monitor work progress. This may require travel to other branches to facilitate. Track vendor service logs, update maintenance records, and process vendor invoices for approval. Assist with employee recognition activities and company events Performs other related duties as assigned. Knowledge & Skills to be successful in the role Experience-Minimum of three years' experience in administrative support, office management ore related role is required. Education Associates degree preferred or high school diploma or GED with an equivalent amount of work experience. Interpersonal Skills Exceptional oral, written and interpersonal skills Energetic, eager to learn and willing to cooperate Ability to build relationships with teammates and board of directors Other Skills Exceptional organizational skills Strong attention to detail Decision making skills to work autonomously and manage specific tasks Highly competent computer skills, advanced knowledge of Microsoft Office Suite Strong Initiative, knowledge of office procedures and equipment Ability to handle confidential information responsibly Note: The above information on this job has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Advantage Federal Credit Union is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, sexual orientation, education, and culture. Position Requirements Physical Requirements The physical requirements for an administrative assistant typically involve sitting for long periods, repetitive hand and finger movements for typing, close vision for computer work, clear communication skills, and the occasional ability to lift or move light office supplies weighing up to 10 to 25 pounds. Work Environment Work indoors in temperature-controlled office spaces. Share space closely with other team members or the public. Handle noise levels that are usually quiet to moderate. Category Human Resources Exempt/Non-Exempt Non-Exempt Full-Time/Part-Time Full-Time EOE Statement Advantage Federal Credit Union is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, sexual orientation, education, and culture. We will make reasonable accommodations for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety. This position is currently accepting applications. #J-18808-Ljbffr