Executive Assistant, Chief Operating Officer
$115k - $150kHarbourVest Partners
Executive Assistant To The COO
Join our team at HarbourVest Advisers L.P. as an Executive Assistant to the COO and play a pivotal role in supporting our extraordinary operations. This is an outstanding opportunity to work closely with our Chief Operating Officer and make a significant impact on our bold goals!
The Ideal Candidate Is Someone Who Is:
- Experienced in supporting senior executives in a fast-paced environment
- Exceptionally organized and diligent
- Proactive in anticipating needs and solving problems
- Skilled in managing intricate schedules across global time zones
- An excellent communicator with strong written and verbal skills
- Able to exercise good judgment and discretion
What You Will Do:
- Coordinate the COO's calendar by forecasting commitments and identifying potential scheduling conflicts
- Plan and prepare for key meetings by crafting agendas and coordinating logistics
- Send and manage meeting invitations, confirm participants, and adjust schedules as priorities shift
- Reserve and manage conference rooms, ensuring all logistical needs are met
- Arrange catering and on-site logistics to provide a seamless meeting experience
- Work closely with the EA to the CEO and the Executive Leadership Team to provide unified support
- Serve as a backup for the EA to the CEO and perform other administrative tasks as needed
What You Bring:
- Demonstrated experience supporting a senior executive (c-suite or equivalent) with strong ownership of calendar and meeting operations
- Proven capability to manage complex schedules and harmonize priorities with other executive assistants and leadership collaborators
- Outstanding coordination abilities, including the capacity to prioritize tasks simultaneously and stay calm under time constraints
- Strong written communication skills for preparing clear agendas, invitations, and logistical notes
- Proficiency with Microsoft Office, Microsoft Teams, Concur, Salesforce, and a willingness to embrace new technologies including AI.
- High degree of integrity, discretion, and good judgment in handling sensitive information
- Ability to anticipate needs, identify risks early, and solve problems quickly and independently
Education Preferred:
- B.A or B.S degree or equivalent experience
Experience:
- 15-20+ Years administrative experience in Investment Management or Financial Services preferred
Base Salary Range $115,000.00 - $150,000.00
HarbourVest PartnersVacancy posted 5 days ago
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